Pooling Administration Analyst (Hybrid) - Sedgwick Claims Management Services, Inc.

Taking care of people is at the heart of everything we do, and we start by taking care of you, our valued colleague. A career at Sedgwick means experiencing our culture of caring. It means having flexibility and time for all the things that are important to you. It’s an opportunity to do something meaningful, each and every day. It’s having support for your mental, physical, financial and professional needs. It means sharpening your skills and growing your career. And it means working in an environment that celebrates diversity and is fair and inclusive. 

A career at Sedgwick is where passion meets purpose to make a positive impact on the world through the people and organizations we serve. If you are someone who is driven to make a difference, who enjoys a challenge and above all, if you’re someone who cares, there’s a place for you here. Join us and contribute to Sedgwick being a great place to work.

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Pooling Administration Analyst (Hybrid)

PRIMARY PURPOSE:  To perform project management, analysis of confidential data, and overall coordination of pool administration tasks and projects; to support training and workload distribution among team members.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

• Develops detailed project plans, task lists, and timelines for the clients’ board to ensure completion of a variety of administrative and strategic initiatives within the pool administration department coordinating effectively across multiple departments.

• Prepares staff reports and relevant documents, proposals, minutes, and agendas ensuring timely distribution and postings; coordinates client orientation training and prepares and distributes administrative manuals; creates, updates, and maintains files and records including client websites and other media platforms.
• Organizes board meetings and client retreats including securing meeting locations, negotiating contracts, and scheduling travel/catering; travels to meetings and interacts with clients, governing boards, and vendors; coordinates all on-site meeting activities and takes minutes (in accordance with the Ralph M. Brown Act requirements when applicable).
• Initiates timely state filings for financial statements, budgets, Statement of Facts, contractual agreements, conflict of interest, and certificates of insurance renewals; gathers, coordinates, and analyzes underwriting data including financial information, payroll, census, etc. and prepares underwriting recommendations to be presented to the clients; reviews preliminary information sent by brokers and follows up with brokers in obtaining additional information in regards to program renewals and underwriting new member and programs.
• Develops and maintains relationships with clients, prospects, and contacts including brokers, third party administrators (TPAs), pool administrators, finance managers, state agencies, excess carriers, board and group members, and prospective members and responds to their requests in a timely manner.
• Performs and oversees industry accreditation process; explains processes and coverages to clients; and acts as a main contact for all client related issues.
• Effectively communicates with colleagues regarding workload, develops presentations and training materials, and acts as a contact for pooling administration colleague inquires.
• Compiles and analyzes information to make recommendations on the formulation of policies and procedures; researches and provides accurate interpretation of pertinent state regulations and laws governing self-insured programs.

ADDITIONAL FUNCTIONS and RESPONSIBILITIES

• Performs other duties as assigned.
• Travels as required.

QUALIFICATIONS

Education & Licensing

Bachelor's degree from an accredited college or university preferred. 

Experience

Three (3) to five (5) years of related experience in risk management, insurance, and/or public agency experience or equivalent combination of education and experience required.

Skills & Knowledge

• In-depth knowledge of self-insurance administration including pool structure, governing documents, actuarial studies, attachment points, underwriting processes, regulatory requirements, excess/reinsurance placement, and claims audits
• Working knowledge of fiscal activities such as budgeting, invoicing, structuring of rates, and distributions
• Ability to recognize politically sensitive situations and work with the appropriate parties to resolve or address situations
• Excellent oral and written communication skills, including presentation skills
• PC literate, including Microsoft Office products
• Analytical and interpretive skills
• Strong organizational skills
• Excellent interpersonal skills
• Excellent negotiating skills
• Ability to create and complete comprehensive, accurate and constructive written reports
• Ability to work in a team environment
• Ability to meet or exceed Performance Competencies

WORK ENVIRONMENT

When applicable and appropriate, consideration will be given to reasonable accommodations.

Mental:  Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines

Physical:  Computer keyboarding, travel as required

Auditory/Visual:  Hearing, vision and talking

NOTE:  Credit security clearance, confirmed via a background credit check, is required for this position.

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description.  They are not intended to constitute a comprehensive list of functions, duties, or local variances.  Management retains the discretion to add or to change the duties of the position at any time.

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Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.

If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.