Policy Operations Specialist - US Tech Solutions, Inc.

San Francisco, CA 94016

About the Job

Title: Policy Operations Specialist
Duration: 6 months (Possibilities of extension)
Location: San Francisco, CA (Hybrid role)

Project Overview:

This role will report to our Policy Strategy & Operations Lead, who oversees the team’s budget, OKRs, internal processes, executive presentations, demos/visits program (showcasing our technology to government stakeholders), and some state policy affairs.

Overall Responsibilities:

Execute our budget plan from start to finish - e.g., ask for supplier invoices, process contracts and Purchase Orders internally, fix payment issues with external suppliers, monthly check-ins with our leads, manage event/org sponsorships
Review all team briefing docs used in external meetings to ensure consistent formatting, voice, and style
Provide administrative support to the team—like expense reports and helping plan large cross functional or external meetings/events

Top 3 Daily Responsibilities:

Manage our deals/contracts and Purchase Order process, including:
- Working with internal xfn teams on Policy team contracts.
- Working with external suppliers on fixing payment process issues.
- Reminding team members to submit renewals as we approach year-end and ensuring all materials progress through the process.
Manage our budget tracker, looping in team members to check that timelines are met, budget is being spent, and that we’re on track before the end of the year.
Keep our trains running on time and manage elements of our team operations, including:
- Develop and maintain templates for critical, frequently used documents for the policy team.
- Coordinating strategic action item updates and inputs.
- Provide Policy Team support in creating internal and external presentations.
Perform some administrative work, including
- Submitting expense reports for various team members
- Managing travel for a few team members
- Assist with logistics for larger team meetings/events.
Execute other duties as assigned.

Mandatory Skills/Qualifications:

BA/BS degree.
3-4 years of experience managing logistics, government affairs, and/or public policy operations.
Strong organizational skills, excellent written communication, and careful attention to detail—especially with numbers.
Ability to work independently in a fast-paced environment.
Ability to make judgment with great political sensitivities and deftness.

Non-Essential Skills/Qualifications:

Database management experience.
Solution-oriented approach to problems.
Excellent personal, analytical, and communications skills.
Familiarity and interest in public policy and government affairs.

Source : US Tech Solutions, Inc.