PMO Program Controls & Systems Lead - Pfizer

**Why Patients Need You** At Pfizer, our mission is to inspire a best-in-class culture of continuous improvement and project management that empowers colleagues and enables simple, effective processes. Whether you are managing projects or liaising with others, your contribution in this team will help in making our work easier and faster so that we can deliver breakthroughs that change patients' lives. **What You Will Achieve** This position will be an integral part of building out a world-class Program Management Office team to support the execution of capital facility and real estate projects for Pfizer on a global scale. As a Senior Associate, your knowledge and skills will contribute towards the goals and objectives of the team. Your focus and ability to meet team targets will help in completing critical deliverables. Your innovative use of communication tools and techniques will facilitate in explaining difficult issues and establishing consensus between cross-functional teams. This position reports to the Program Management Office Lead, Global Workplace Experience. This role will directly support the PMO Lead in the effort of improving the overall program and operational priorities and goals, establish best practices, project management governance, and leverage new Program Management Tools to set program & project budgets as well as project to portfolio dashboards to that track project delivery performance against set goals. This role will be responsible for overseeing and managing project controls function for projects in a large (upwards of $250M) capital portfolio within Pfizer. This role involves refining, implementing, and maintaining project control processes, systems, and tools to ensure effective planning, monitoring, and control of all capital project activities. As the Program Controls & Systems Lead, you and your team will work closely with the Project Management teams to drive project success through consistent and transparent management and reporting of cost, schedule, scope, and risks. **How You Will Achieve It** **Implement Project Control Strategies, Systems & Tools** + Implement project controls strategies and methodologies to support program objectives and deliverables including project controls system and tools to enhance project performance, efficiency, and productivity + Provide and administer guidelines and best practices for cost management, scheduling, risk assessment, and change control processes. + Provide guidance and tools to project management teams to recognize emerging issues, leverage lessons learned + Create toolset and process adoption to ensure reporting accuracy of project, program and portfolio Key Performance Indicators (KPI) + Ensure all work and outputs are executed to meet project and program standards and objectives. + Review baseline budgets and schedules, tracking of KPIs for timely and on budget project delivery. + Enhance the development of Capital Projects Appropriation (CPA) procedures + Work with Program Managers to continuously innovate on progressive, efficient, effective and consistent project delivery (processes and tools) + Ensure integration of project controls systems with other program management and Pfizer tools and processes + Support projects through their lifecycle and assist navigation through the stage gate and PMO best practice framework. + Monitor GWE capital portfolio performance monthly at a minimum + Observe change control procedures, oversee change request evaluation, and manage project change implementation + Oversee the management of the progression of the capital portfolio schedule throughout each of the projects' lifecycle + Oversees contributions to the Baseline Schedule + Manage the administrative procedures relating to Schedule updates + Work with Portfolio Optimization & Design Team to enhance PMO integration during the annual capital planning (including streamlined capital project intake consolidation) + Lead cost estimation oversight, budget development, cost tracking activities and benchmarking at the project and reporting at the portfolio level + Support in the development of project sustainability requirement tracking tool **Project and Portfolio Reporting, Tracking and Analysis** + Work alongside with GWE Business Performance & Operations Team to develop and implement capital project and portfolio financial, schedule and risk reporting and other project data insights that will enable business decisions. + Conducts detailed review and analysis of project performance control and reporting to understand and articulate key metrics and other project trends + Ensure management is provided with timeline review and progress of all projects and activity including completion of monthly project status reports, forecast reporting and recommend corrective actions to maintain and achieve project progress as planned. + Ensures that tracking and forecasting, progress monitoring, cost reporting meet specific project requirements and aligns with GWE and Pfizer reporting requirements + Reviews and submits all project controls reporting to Project Management Leadership Team and GWE Leadership Team + Prepare regular project controls report, dashboards, and performance metrics and portfolio reporting for program management and corporate review + Ensures the preparation and updating of project cash flows and forecasting as required throughout the project lifecycle as set by Pfizer's finance reporting cadence + Oversee project schedules, critical path, milestone tracking mechanisms, and time impact analysis + Monitor project progress against schedules, identify schedule risks, and implement schedule optimization strategies. **Risk Management** + Work alongside GWE Business Risk Management team to understand and align capital project execution goals and risk management strategies and processes + Provide tools for tracking project teams to efficiently and consistently report project risks and planned mitigations + Monitor project risks, track risk registers, and ensure timely response to emerging risks. + Develop Lessons Learned database + Identify opportunities of Project Controls improvement for management review and consideration **Stakeholder, Leadership and Team Engagement** + Collaborate with project managers, team members, and stakeholders to ensure alignment on project controls processes and outcomes. + Communicate project controls strategies, progress updates, and performance insights to key stakeholders and leadership teams. + Communicates with external clients, client groups and partners, vendors and subcontractors as required + Provide leadership and oversight to the project controls team consisting of both cost and schedule management teams, ensuring alignment with program goals and objectives. + Works closely with cross-functional teams to ensure corporate policies and standards are embedded in the PMO processes and procedures. + Mentor team members, foster a culture of continuous improvement, with training and innovative tools + Manage own time to meet agreed targets, develops plans for activities on own projects. **Qualifications** **Must-Have** + Bachelor's degree in business or finance, Construction Management, or equivalent + AND 5+ years construction industry with progressing project controls experience + Proficiency in project controls software and tool (e.g., Primavera P6, SmartSheet, Advanced Excel, MS Suite, SAP, Procore, or equivalent project management information system (PMIS), etc.). + Strong analytical, communication, writing, presentation, and leadership skills + Proven experience and ability in leading the development project controls platforms, tools and dashboards including Power BI or equivalent + Proven experience and ability in planning, scheduling, financial analysis, budgeting, forecasting, estimating and cost control + Strong knowledge of the "Earned Value Management" principles + Ability to produce, read and modify schedules and scheduling curves/reports + Natural leader and team builder who can build strong relationships quickly + Proven ability to effectively lead project controls staff including cost controllers, project schedule controllers and other project administrative staff + Proven strong analytical skills + Excellent communication and interpersonal skills with the ability to clearly identify and articulate issues + Proven problem solver with sound judgment who accepts ownership and accountability + Ability to work effectively with all levels of management and colleagues + Detail oriented and customer focused **Nice-to-Have** + Master's degree + Project Management or Construction Management Certification (PMP or CCM) + Experience using and maintaining a project portfolio management system **PHYSICAL/MENTAL REQUIREMENTS** + Ability to perform complex problem solving and analysis of financial, risk, schedule/planning issues + Ability to work consistently with cross-functional teams internal and external of GWE + Ability to perform work in different office or work settings so long as work could be safely performed + Ability to interpret and develop project/portfolio data graphic representations through dashboards and other tools **NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS** + Approximately 20-25% travel is expected. + Work schedule may vary to accommodate and support teams globally **OTHER DETAILS** + Work Location Assignment:On-site 2-3x/week or as needed by the business + Last date to apply for job: September 17, 2024 The annual base salary for this position ranges from $78,000.00 to $130,000.00. In addition, this position is eligible for participation in Pfizer's Global Performance Plan with a bonus target of 10.0% of the base salary. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided does not apply to Tampa, FL or any location outside of the United States. Relocation assistance may be available based on business needs and/or eligibility. **Sunshine Act** Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative. **EEO & Employment Eligibility** Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States. Continuous Imprv and Proj Mgmt