PMC: Payroll Specialist - Penske Media Corp.

PMC: Payroll Specialist

Penske Media, the publisher of world-renowned media brands including Rolling Stone, Billboard, Variety, The Hollywood Reporter, IndieWire, Deadline Hollywood, Robb Report, & more, is hiring an organized and detail-oriented Payroll Specialist. This role is crucial, as it will be responsible for HRIS updates, assisting in payroll processing, and supporting various Payroll functions. The ideal candidate should possess strong analytical skills, exceptional organizational abilities, and a thorough understanding of Payroll principles and practices.

Essential Duties/Responsibilities:

• Process payroll transactions accurately and timely, including verifying timekeeping records and deductions.
• Manage and update HRIS database records and ensure the accuracy of employee data.
• Administers payroll processes, including onboardings, changes, and terminations.
• Prepare and analyze various reports, such as headcount, turnover, and payroll summaries.
• Assist employees with payroll and employment inquiries and resolve issues promptly.
• Maintain compliance with federal, state, and local employment laws and regulations.
• Process required documents through payroll and insurance providers to ensure accurate recordkeeping and proper deductions.
• Performs customer service functions by answering employee requests and questions.
• Audits payroll, benefit deductions, or other payroll taxes and recommend corrective action.
• Prepare and maintain regular merit increase reports to ensure compliance and track progress effectively.
• Manages internal records, including preparing, issuing, and filing company documentation (e.g., employee records, employment agreements, offer letters, etc.).
• Participate in payroll projects and initiatives as assigned.

Qualifications:

• Proven experience as a Payroll Specialist or in a similar role with a concentration in HRIS updates and payroll administration.
• Strong understanding of payroll processing (payroll tax a plus).
• Proficient in HRIS systems (e.g., UKG) and MS Office Suite, particularly Excel.
• Excellent organizational and time-management skills.
• Excellent attention to detail.
• Strong analytical and problem-solving skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization's HRIS and Payroll systems.

Experience:

• Minimum of 2 years of experience in payroll is preferred.
• Excellent time management, organizational skills, and attention to detail.
• Proficient with or the ability to quickly learn payroll software.
• Excellent verbal and written communication skills.

Typical wage range: $70k - $75k. Factors that could be used to determine your actual salary may include your specific skills, years of experience and comparison to current employees already in this role. If you have more or less experience than specified on this job posting, please apply and list your salary expectations. 

PMC is committed to the health and wellness of our employees. As part of PMC's paid healthcare plan, the company pays 100% of the monthly health, dental and vision plan premiums for the employee and their family.

If hired, employee will be in an "at-will position" and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors).

As PMC values in-person collaboration and team cohesion, employees work onsite 4 days a week and 1 day remotely with a focus on maintaining a vibrant and inclusive culture.  Our office is conveniently located in Bryant Park which allows for easy commuting access.

It's all About You…

At PMC, your wellness is top of mind. We offer a comprehensive benefits package to nurture you and your loved ones, including pets! Our package includes Healthcare (medical, dental, and vision), FSA (Healthcare, Dependent Care & Commuter), EAP, Life Insurance, 401K with an employer match, Paid Parental Leave, Long-term disability, generous paid time off (PTO), pet insurance, and home & auto insurance. Our Wellness initiatives rotate yoga, meditation, wellness weeks on a variety of topics, and financial wellness. We continuously elevate our offerings with more, for you.