Planner - Space Management (Real Estate Development & Facilities) - NYU Langone Medical Center

NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. It comprises more than 200 locations throughout the New York area, including five inpatient locations, a children's hospital, three emergency rooms and a level 1 trauma center. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute designated comprehensive cancer center, and NYU Grossman School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go tonyulangone.org, and interact with us onLinkedIn,Glassdoor,Indeed,Facebook,Twitter,YouTubeandInstagram.

Position Summary:
We have an exciting opportunity to join our team as a Planner - Space Management (Real Estate Development & Facilities).

Reporting to the Director, Campus Planning, the Space Planner will be a Specialist/SME in space inventory management process that directly supports the Space Planning Management department, provides coordination and analytics of the space inventory database, and serves as resource for technical or workflow problems regarding the routine management and analyses of data used within SPM.

The Space Planner will have a dotted-line reporting to the Assistant Director, Space Planning Management, and will work in close collaboration with the Senior Manager – Space Data Systems. The Space Planner supports and assists their role in leading the integration of Space Planning Management applications with other REDF and enterprise-wide applications; manages NYU Langone Health Systems’ enterprise portfolio space data in collaboration with SPM’s Document Management Coordinator; supports all services for intramural and extramural reporting, provides critical data as needed with other enterprise applications.The Space Planner oversees activities related to integrity and value enhancement of the value of data; and at the discretion of SPM leadership, he/she directs data exchanges across multiple systems; oversees its validation and organization and assures its availability to appropriate people and systems within the organization.

He/she will have the ability to work with a broad range of institutional partners and develop strong working relations, to collaborate closely with colleagues in a collaborative team environment, and have a proactive approach to the definition and production of work products.

Job Responsibilities:

• Administrative responsibilities
  • Maintain and track space inventory data workflow to report progress and status of work items within the Space Inventory Update database, supporting Space Planning Management group
  • Collaborate with Document Management Coordinator in managing, and maintaining up-to-date content in REDF’s electronic document management system
  • Collaborate with Document Management Coordinator in conducting due diligence on project intake forms and other data sources for updating the Space Inventory database to ensure data and document accuracy and enable seamless space inventory workflow
  • Administer day-to-day system data updates, such as ensuring system data integrity for final integration with Space Planning Management IWMS application
  • Periodically inspects capital project and real estate activities to ensure data alignment with various SPM applications including IWMS, e-Document Management and Construction Field Management
  • Liaise with various members of REDF groups regarding data accuracy, and details of project requirements
  • Proactively seek new methods to streamline the delivery of SPM services and support data integrity and analytics
  • Schedule SPM applications periodic training for new onboarding REDF members, and its vendors to ensure alignment in document (drawing and space data) deliverables
  • Performs related duties as required
• Database management/reporting, governance and quality
  • Implements best practices in data management to ensure the integrity of the data and the quality of data processes; delivers analyzable or analyzed data to REDF and other Corporate Services departments within the Health System; and maintains knowledge of the current regulations and technologies related to data management
  • Makes recommendations for improving data capture, data extraction and analysis; develops data extraction and integration routines involving multiple data sources and complex queries for routine reporting and ad hoc requests; and develops, maintains and implements procedures for data entry, quality control, documentation and other administrative tasks
  • Develops, produces and improves reports or reporting interfaces between REDF data and other data systems at the Health System, including those used by Human Resources, Finance, Information Technology and other Corporate Services departments
  • Utilizes database tools in analyzing and specifying data structure in large and complex data sets, including assisting in technical difficulties related to data retrieval and reporting, Works closely with Medical Center Information Technology (MCIT) and REDF support personnel
  • Documents, implements, maintains or recommends operating methods to improve processing, distribution, data flow, collection, database editing procedures; designs and writes custom applications needed to ensure the database meets requirements for the entry, management and reporting of data; identifies and recommends solutions to data management issues; and may write and prepare manuscripts and other materials for internal and external audiences
  • Educates staff with varying degrees of knowledge to effectively use the database system, and may oversee data entry staff, less experienced Data Coordinators/Analysts and consultants as required
  • Performs other related duties
• Occupancy Planning
  • Assists REDF Space Planning Management members and other REDF groups with planning studies supporting strategic planning goals, including queries, statistical analyses, and other reports
  • Is responsible for building, maintaining and updating the space inventory data to provide and report on departmental and personnel occupancy; and provides annual and periodic occupancy reporting for the Medical Center showing department, mission, and institutional allocations
  • Coordinates with the Real Estate & Housing and Project Management divisions to update space allocations occasioned by capital projects or changes in the real estate portfolio; and conducts periodic and ad-hoc space surveys with departments to verify space allocation information, including space allocation chargeback reports for new properties
  • Builds, manages and updates move management in the NYU LHS space inventory; supports the project management and campus transformation office in providing plans and work location table to enable moves, add and changes (MAC) in the space inventory; and provides monthly and ad-hoc move reports to the NYU LHS administration
  • Generates vacancy, space utilization, supply-and-demand and other reports in support of space requests and strategic planning efforts; and develops analyses of vacancy, occupancy, space request and other data to improve workflows and optimize space utilization and efficiency
  • Designs and builds dashboards for various space metrics (allocation, usage, occupancy, utilization, mobility, etc.) within current data environment
  • Performs other related duties
• Geographic Information Systems (GIS) analytics and management
  • Analyzes spatial data and develops data visualization through GIS software and supports the design of digital maps with geographic data and various other data sets that meets REDF Space Planning Management requirements, and potentially that of NYULH enterprise department-specific needs
  • Interfaces directly with department staff and members to gather geospatial data needs and recommend solutions; collaborates with members of the NYULH GIS community to implement a uniform enterprise-wide GIS information architecture; identify opportunities to maximize potential of geospatial data for operations, strategic planning, and prediction
  • Administers relational databases to potentially support enterprise geodatabase hosting

Minimum Qualifications:

• Bachelor’s Degree
• 5 years experience in space planning, architecture, facilities management, real estate, or space information management, or related field
• Specialization in general campus planning and a minimum of one of the following types of facilities: healthcare, education, administrative, or research
• Excellent written and oral communication skills, and creative vision are required
• Exceptional attention to detail and accuracy

Preferred Qualifications:

• Bachelor’s Degree in Management Information Systems, Computer Science, Planning, Architecture, Engineering, or equivalent
• 10 years database application/management experience, preferably in an academic, healthcare, research, or corporate environment
• Advanced knowledge in Database Tools, Data Visualization, Data Analytics, Business Intelligence, ETL and Reporting Tools, SQL, and/or SAS
• Experience with SQL relational database management systems (Oracle, SQL Server, etc.)
• Preferred experience with space planning and management platforms, including Integrated Workplace Information Management (IWMS) or Computer-Aided Facilities Management (CAFM) systems such as Planon, Archibus, Tririga, iOffice, SpaceIQ, as well as Microsoft Access, Excel, Word, PeopleSoft, Primavera and/or similar systems
• Preferred experience in AutoCAD or computer-aided drafting applications
• Preferred experience with GIS (Geographic Information System) mapping software
• Preferred knowledge in UI/UX design

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Langone Health's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $76,721.83 - $122,205.83 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here