Planner/ Scheduler at I-TEK Solutions

JOB BRIEF:

Responsible for the planning and scheduling of the department’s workload and work crews.  Ensures the assignment and scheduling of work follows company policy and adheres to the highest standards in customer service.  Gathers information and prepares reports and provides support to the ongoing operations of the department. Evaluates current procedures and recommends changes to improve the efficiency in planning and scheduling of projects.

JOB RESPONSIBILITIES:

• Oversees and maintains the department's master schedule using various systems.
• Organizes and coordinates the department’s activities to ensure the most effective use of the labor force to meet customer and company requirements.
• Ensures schedules are maintained and appropriately modified to reflect unexpected changes.
• Provide a contingency schedule as required in order to maintain work continuity.
• Prepares for unforeseen emergencies or changes in priorities.
• Acts as a liaison between the department and outside customers and consulting firms when coordinating, establishing, scheduling, and maintaining job status until completion.
• Provides and conducts written and oral presentations with respect to job schedule, crew performance, backlogs, workload and other status indicators.
• Provides various reports to management and supervisors regarding schedule performance, priority conflicts, resource issues, and other trend information significant to working a viable schedule.
• Compares the actual costs and work schedules against the estimates.
• Supports Design, Construction/Maintenance, and inspection staff through accurate and timely collection of job-related tools such as reference maps/files and customer records.
• Maintains or assists in maintaining systems of record including Maximo, SAP, and Phoenix.
• Prepares design, construction, and maintenance documentation such as permits, contracts, letters and memos using various software applications.
• Prepares and maintains electronic and hard copies of job order files and prepares job order files for design and construction.
• Helps to ensure job-required materials are properly reserved, batched and ready for pick-up or delivery.
• Responsible for accurate and timely job close-out/reconciliation.
• Provide accounting administration, i.e. invoice submitting and collections.
• Other duties as assigned.