Pharmaceutical Project Coordinator - Primary Talent Partners
Summit, NJ 07901
About the Job
Primary Talent Partners has 4 openings for a Project Coordinator to work a 6-month contract with a global biopharmaceutical client of ours in Summit, NJ. This position is 100% onsite.
Note: No C2C or sponsorship will be provided.
Pay: $38 - $42.50 based on experience
Job Description:
The Sr. Project Coordinator position provides project coordination and executive administrative support for executive leaders and/or their respective leadership teams. As such, the role of the Senior Project Coordinator works as an extension of their executive leader(s) and their teams in this regard. Importantly, this position will play an important role in the coordination of key Cell Therapy Operations being led by the Strategy and Business Operations Team. The Senior Project Coordinator is expected to perform their duties with a high degree of independence while exercising expert judgment to address matters on behalf of the respective executive and/or their teams, with minimal mistakes and errors. This level of performance includes, but is not limited to the following; (1) thinking and acting proactively on behalf of the executives and their teams to ensure the smooth running of projects and day-to-day activities as well as the overall functioning of their office, (2) the ability to think ahead and anticipate and resolve problems before they occur, (3) Resolve issues independently and proactively, (4) Represent the executive and/or their teams externally with a high degree of professionalism, and (5) can multi-task and as such, be able to prioritize highly diverse, time-sensitive and often complex projects, activities and tasks with minimal supervision.
In this role, the duties of the Senior Project Coordinator will also involve high-level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment. The candidate must have the proven ability to remain poised and focused in a fast-paced, high-business-impact working environment at all times.
Lastly, this position will work collaboratively with the rest of the Cell Therapy Organization. It will work, as appropriate, to back up and supplement any overflow needs of the Cell Therapy Organization.
Responsibilities (include, but are not limited to):
Serve as project coordinator for key projects scoping Cell Therapy Operations. This includes:
• Managing logistics related to the project timeline
• Supporting the development of meeting materials and PowerPoint presentations
• Generating/collecting project-related data and organizing effectively to enable analysis by project team
• Identify reporting needs and generate project-related metric and trend reports periodically to support team (i.e., Quality Council, Value Stream LT)
• Proactively monitor project timeline to assist coordination of activities that help prepare the project team to achieve key milestones
• Maintaining and reconciling project budget and expenses
• Leverage administrative support across our organizations to work as an integrated team and raise the bar for all our administrative staff
• Addresses correspondence, manages calendars, schedules meetings, conferences, and events, makes travel arrangements, maintains accurate departmental records, and on-board & off-board contractors and employees.
• Proactively looks ahead at schedules, events, and needs of manager/team, anticipates conflicts, problems, and issues, and takes appropriate steps to produce desired outcomes.
• Responsible for departmental status reporting and updating of various SharePoint sites and other tracking documents.
• Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.
• Ensure the manager’s preparedness for meetings (e.g., assemble meeting materials & pre-reads)
• Prioritize and complete support requests promptly (i.e. issues with IT, systems, facilities, etc.)
• Independently researches more complex inquiries and responds to or escalates inquiries, recommending solutions as appropriate.
• Maintains professional and technical knowledge by remaining current with Client continuous learning modules.
Qualifications:
• Need a High School diploma or Associate or Bachelor's degree.
• 8 years of administrative, project coordinator, or comparable experience; prior Client and Executive Associate Experience preferred.
• Advanced proficiency with Microsoft Suite (Outlook, Word, Excel, PowerPoint). Knowledge of Client Systems and Processes is preferred.
• Has strong organizational skills, pays close attention to detail and follow-up, and properly balances priorities and resources.
• Previous experience contributing to or managing administrative projects from the point of inception to completion, including those that require multiple skills.
• Ability to manage multiple projects and competing priorities.
• Maintains a positive attitude, and a high level of productivity, and is adaptable to change.
• Demonstrates ability to prioritize, proactively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, and functions, and support business needs across different time zones and during periods of heavy workload.
• Ability to multi-task and adapt quickly to competing priorities while remaining focused.
• Ability to work effectively under pressure to meet deadlines.
• Successful candidates must be able to learn new tools and systems in an ever-evolving environment.
• Exhibits a positive work attitude and high productivity.
• Proven track record of collaboration with other administrative assistants to ensure business needs/goals are met.
Primary Talent Partners is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity, or any other factor protected by applicable federal, state, or local laws.
If you are a person with a disability needing assistance with the application or at any point in the hiring process, please contact us at info@primarytalentpartners.com
#PTPJobs
#LI-PTP
Note: No C2C or sponsorship will be provided.
Pay: $38 - $42.50 based on experience
Job Description:
The Sr. Project Coordinator position provides project coordination and executive administrative support for executive leaders and/or their respective leadership teams. As such, the role of the Senior Project Coordinator works as an extension of their executive leader(s) and their teams in this regard. Importantly, this position will play an important role in the coordination of key Cell Therapy Operations being led by the Strategy and Business Operations Team. The Senior Project Coordinator is expected to perform their duties with a high degree of independence while exercising expert judgment to address matters on behalf of the respective executive and/or their teams, with minimal mistakes and errors. This level of performance includes, but is not limited to the following; (1) thinking and acting proactively on behalf of the executives and their teams to ensure the smooth running of projects and day-to-day activities as well as the overall functioning of their office, (2) the ability to think ahead and anticipate and resolve problems before they occur, (3) Resolve issues independently and proactively, (4) Represent the executive and/or their teams externally with a high degree of professionalism, and (5) can multi-task and as such, be able to prioritize highly diverse, time-sensitive and often complex projects, activities and tasks with minimal supervision.
In this role, the duties of the Senior Project Coordinator will also involve high-level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment. The candidate must have the proven ability to remain poised and focused in a fast-paced, high-business-impact working environment at all times.
Lastly, this position will work collaboratively with the rest of the Cell Therapy Organization. It will work, as appropriate, to back up and supplement any overflow needs of the Cell Therapy Organization.
Responsibilities (include, but are not limited to):
Serve as project coordinator for key projects scoping Cell Therapy Operations. This includes:
• Managing logistics related to the project timeline
• Supporting the development of meeting materials and PowerPoint presentations
• Generating/collecting project-related data and organizing effectively to enable analysis by project team
• Identify reporting needs and generate project-related metric and trend reports periodically to support team (i.e., Quality Council, Value Stream LT)
• Proactively monitor project timeline to assist coordination of activities that help prepare the project team to achieve key milestones
• Maintaining and reconciling project budget and expenses
• Leverage administrative support across our organizations to work as an integrated team and raise the bar for all our administrative staff
• Addresses correspondence, manages calendars, schedules meetings, conferences, and events, makes travel arrangements, maintains accurate departmental records, and on-board & off-board contractors and employees.
• Proactively looks ahead at schedules, events, and needs of manager/team, anticipates conflicts, problems, and issues, and takes appropriate steps to produce desired outcomes.
• Responsible for departmental status reporting and updating of various SharePoint sites and other tracking documents.
• Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.
• Ensure the manager’s preparedness for meetings (e.g., assemble meeting materials & pre-reads)
• Prioritize and complete support requests promptly (i.e. issues with IT, systems, facilities, etc.)
• Independently researches more complex inquiries and responds to or escalates inquiries, recommending solutions as appropriate.
• Maintains professional and technical knowledge by remaining current with Client continuous learning modules.
Qualifications:
• Need a High School diploma or Associate or Bachelor's degree.
• 8 years of administrative, project coordinator, or comparable experience; prior Client and Executive Associate Experience preferred.
• Advanced proficiency with Microsoft Suite (Outlook, Word, Excel, PowerPoint). Knowledge of Client Systems and Processes is preferred.
• Has strong organizational skills, pays close attention to detail and follow-up, and properly balances priorities and resources.
• Previous experience contributing to or managing administrative projects from the point of inception to completion, including those that require multiple skills.
• Ability to manage multiple projects and competing priorities.
• Maintains a positive attitude, and a high level of productivity, and is adaptable to change.
• Demonstrates ability to prioritize, proactively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, and functions, and support business needs across different time zones and during periods of heavy workload.
• Ability to multi-task and adapt quickly to competing priorities while remaining focused.
• Ability to work effectively under pressure to meet deadlines.
• Successful candidates must be able to learn new tools and systems in an ever-evolving environment.
• Exhibits a positive work attitude and high productivity.
• Proven track record of collaboration with other administrative assistants to ensure business needs/goals are met.
Primary Talent Partners is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity, or any other factor protected by applicable federal, state, or local laws.
If you are a person with a disability needing assistance with the application or at any point in the hiring process, please contact us at info@primarytalentpartners.com
#PTPJobs
#LI-PTP
Source : Primary Talent Partners