Personal Assistant - XTalk Prep
Santa Ana, CA 92701
About the Job
Description
Job Description: A Personal Assistant at XTalk Prep Consultants is responsible for providing high-level administrative support to our executives. This role involves managing schedules, handling correspondence, and performing various tasks to ensure the efficient operation of the executive’s office. The Personal Assistant will play a vital role in supporting the executives in their day-to-day activities.
Key Responsibilities
Duties and Responsibilities:
- Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
- Prepare and edit documents, reports, and presentations.
- Assist in the planning and coordination of events and meetings.
- Conduct research and compile data as needed for reports and presentations.
- Maintain confidentiality and handle sensitive information with discretion.
- Perform general administrative tasks, such as filing, photocopying, and ordering office supplies.
Skills, Knowledge and Expertise
Required Skills & Abilities:
- Proven experience as a Personal Assistant, Executive Assistant, or similar role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize tasks effectively.
- Strong attention to detail and problem-solving skills.
- Discretion and confidentiality.
- Ability to work independently and as part of a team.
Benefits
Benefits:
- 401(k) retirement plan with employer matching.
- Accidental Death & Dismemberment (AD&D) insurance.
- Dental insurance coverage.
- Disability insurance for financial protection.
- Bonus opportunities for outstanding performance.
- Opportunities for career advancement and professional growth.
- A supportive and collaborative work environment that values creativity and innovation.
Source : XTalk Prep