Personal Assistant at Society Staffing

Personal Assistant (High-Profile International Visual Artist)

Division: Family Office

Location: Chelsea, NY 10011

Salary: $100,000 - $140,000

Schedule: Monday – Friday, with flexibility to work weekends during any special events.

Benefits: Full benefits package, including health insurance, paid vacation, sick days, 401K with matching, and performance-based bonus.

Position Overview

A high-profile international visual artist seeks a highly skilled, proactive, and detail-oriented Personal Assistant to serve as their "right hand." This role involves managing both professional and personal aspects of the artist's life, ensuring smooth daily operations and executing a wide range of responsibilities with precision and discretion. The successful candidate will thrive in a dynamic, fast-paced environment, demonstrate exceptional organizational skills, and maintain the highest level of confidentiality.

This is an extraordinary opportunity to work alongside a world-renowned artist in a dynamic, creative, and high-energy environment. The position offers the chance to lead a diverse team, manage innovative projects, and contribute to a world of art, luxury, and culture.

Responsibilities

Project Management and Operations

• Oversee all daily operations, including the management of the artist’s private household, four painting studios, a two-story sculpture gallery, and six UOVO art storage units.

• Lead and coordinate a team of 9 full-time staff, including archivists, studio assistants, drivers, chefs, and security personnel.

• Plan, implement, and manage efficient workflows, planning processes, and budgeting systems to support all operations.

Travel Coordination

• Arrange all domestic and international travel for the artist, staff, and relevant parties, including flights, accommodations, ground transportation, and itineraries.

• Ensure seamless coordination of travel logistics, including handling visas, passports, and customs requirements.

• Accompany the artist on occasional trips, providing hands-on support during travel.

Team Leadership and Development

• Recruit, onboard, and train new staff members, fostering a strong team spirit and a collaborative work culture.

• Organize team training sessions to enhance skills and operational efficiency.

Relationship Management

• Serve as the primary point of contact for all VIP relationships, including concierge doctors, private specialists, and luxury service providers.

• Cultivate and grow cross-industry relationships to expand the artist’s network and opportunities.

Event Planning and Production

• Plan and execute large-scale events, such as life celebrations, holidays, and special occasions.

• Manage event details, including menu design with chefs, floral arrangements, lighting, décor, and personalized gifting.

Procurement and Vendor Management

• Hire and oversee vendors, ensuring high-quality work and adherence to deadlines.

• Handle all holiday gift-buying, including sourcing luxury goods from couture fashion houses, coordinating deliveries, and crafting personalized handwritten notes.

Artistic and Creative Oversight

• Design and supervise significant projects, such as studio renovations and fine art gallery installations.

• Collaborate on the acquisition and establishment of new art studios.

Administrative Collaboration

• Work closely with the CFO and COO on various professional and financial projects.

• Maintain meticulous inventory records and stay informed of trends in the couture fashion industry.

Qualifications and Requirements

• Experience: Minimum of 5-7 years in a similar role, ideally working with high-profile individuals or within luxury, creative, or artistic environments.

• Education: Bachelor’s degree from a top-tier university such as Columbia, Yale, Harvard, Princeton, or another prestigious institution.

• Skills: Exceptional organizational, leadership, and multitasking abilities; strong communication skills, both written and verbal; proficiency in handling confidential and sensitive information.

• Knowledge: Familiarity with luxury goods, event planning, interior design, and construction project management preferred.

• Traits: Proactive, adaptable, discreet, detail-oriented, and capable of managing a high-pressure environment with grace and professionalism.

• Technical Proficiency: Strong skills in project management software, inventory systems, and standard office applications.

• Valid US Work Authorization

SOCIETY STAFFING

379 West Broadway, 2nd Floor

New York, NY 10012

Agency DCA License #2008231

646.681.4777 | societystaffing.com