Personal Assistant - Better Hearing Centers
New York, NY
About the Job
Better Hearing Centers - NH -
- Completes a broad variety of administrative tasks for the CEO and CFO including; managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Anticipating the executives’ needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues.
- Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans.
- Enhances executives’ and company’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
- Represents the executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive office.
- Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
- Managing external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts.
- Improves quality results by studying, evaluating, and re-designing processes; implementing changes.
- Effectively handle Board of Directors related activities and communications with a high degree of professionalism, accuracy and confidentiality.
- Updates job knowledge by participating in educational opportunities; reading professional publications, maintaining personal networks; participating in professional organizations.
- Developing efficient documentation and filing systems.
- Recruit, oversee house staff.
- Follow up on the staff's daily and weekly activities.
- Coordinate and manage comprehensive travel arrangements exclusively for the CEO and other executives, including booking flights, accommodations, transportation, and related services for both business and personal needs.
- Prepare detailed travel itineraries and ensure all necessary documents are in order.
Source : Better Hearing Centers