Personal Assistant - Aman

This position is located at our (corporate office / property XXXXX) in (Place), (Country).

At Aman we are on a mission to create the world’s ultimate luxury lifestyle brand; hotels, resorts, experiences, and products which transform our guests’ perspectives and daily lives. To achieve our ambitions, we capitalise on our unique combination of world-class and diverse talent, unmatched design, and access to locations, cultures and experiences few are privy to. We live by the ‘Aman way of life’ – a mindset shared by our guests and employees which creates a lifelong sense of belonging driven by our values of:

Invest in individuality – fostering an environment where each person can push boundaries, take risks and challenge norms.

Nurture pathfinder spirit – exploring experiences, opportunities and locations which transform into new exciting ventures.

Act like owners – taking the charge, leading by example and an immense sense of pride in their work.

Celebrate communities – ensuring that every member of our community is looked after and nurtured in a compassionate, respectful, and collaborative manner.

If this sounds like you and you share our values, then you may find that your natural home lies with Aman. Talk to us about aligning your passion with our opportunities.

This exciting new role supports the Managing Director and Hotel Manager in handling a wide range of administrative and executive support-related tasks. The ideal candidate will be a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The person will have the opportunity of great exposure to the daily operations of a luxury brand. The ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to provide hotel support and services in accordance with the Aman’s Core Ambitions, Purpose, Brand Pillars, Values, Competencies and Spirit.

This position is located at Aman New York, New York City, USA with an annual compensation range of $85,000- 95,000.

• Managing an active calendar of appointments; composing and preparing correspondence that is sometimes confidential; updating Outlook contacts
• Driving a variety of projects assigned by the Managing Director and Hotel Manager
• Arranging travel plans, itineraries and agendas for the Managing Director and Hotel Manager including relevant approval forms and completing expense reports
• Representing Aman by welcoming guests; answering questions and meeting requests
• Managing external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication
• Completing administrative tasks such as printing, reviewing outside mail, handling invoices, scanning and filing documents, and maintaining executive files

• Previous personal assistant or executive assistant experience at senior level
• Strong organizational skills
• Able to handle a multitude of tasks in an intense, ever-changing environment
• Excellent communication skills, both written and verbal
• Proficient in Microsoft Office
• Must possess outstanding guest service skills, professional presentation and sophisticated interpersonal skills, be sensitive to cultural nuance
• Previous experience with Concur
• Knowledge of Opera and Birchstreet systems
• Have the right to work in the US