Personal Assistant at Confidential company

The Personal Assistant (PA) position is based out of the Lexington, KY office and reports to the Principal. Responsibilities include:

• Extensive travel following the itinerary of the Principal, which might include domestic and international destinations
• Handle personal matters for the Principal, including but not limited to, answering personal calls, running errands as necessary, organizing personal events, etc.
• Handle all personal matters as it relates to home maintenance, non-business-related travel and events, some health-related matters such as prescription pick up & appointment scheduling as well as wardrobe/styling appointments

Responsibility:

Responsibility can be explained as your day-to-day work, something that is your job, or you are required or expected to do. The responsibility of the Personal Assistant includes the following:

• Coordinates with other family office staff for home cleaning and management
• Acts as contact for the principal, vendors, guests, friends, additional staff, and family office employees and neighbors
• Manages the principals' personal calendar, coordinating a busy work schedule with his chief of staff, often working with multiple timezones
• Provides personal administrative support to the principal - routes invoices to family office accounting team
• Makes purchases for the principal - as needed
• Plans, confirms, and manages meetings, reservations, appointments, travel arrangements and complex itineraries
• Travels with the principal on work and personal trips and manage itinerary as needed
• Assists the principal with sensitive matters and coordinates with third parties and members of the principal’s professional staff
• Supports extended family members' various requests and travel accommodations
• Runs errands for the principal
• Obtains signatures
• Purchases and returns/exchanges
• Manages large parties and events with event coordinator

• Proficient with Microsoft Office Programs (Outlook, Excel, Word, PowerPoint, Etc.), Zoom
• A valid driver’s license, passport required
• Basic first aid training is a plus (in case of accidents)
• Familiarity with booking personal travel, dinner reservations
• 4+ years of experience in a Personal Assistant or Executive Assistant role
• Ability to be responsive to ad hoc requests after work hours
• Confidentiality
• Ability to manage things "on the fly" and likes to travel.
• Familiarity with the thoroughbred horse industry is preferred