Permit Expediter - The Contractor Consultants

Join Our Team as a Permit Expediter at The Dock Experts, LLC!

Job Title: Permit Expediter

Company Name: The Dock Experts, LLC

Salary: $18 - $22 per hour

Location: Lighthouse Point, FL

Full Job Description

The Dock Experts, LLC is seeking a reliable, detail-oriented, and hardworking Permit Expediter to join our dynamic team. As a Permit Expediter, you will be responsible for managing the permitting process, coordinating inspections, and ensuring projects move seamlessly through regulatory requirements. This role demands excellent organizational, communication, and time-management skills. You'll serve as a vital link between the company, subcontractors, engineers, inspectors, and regulatory agencies.

Who we are: 

The Dock Experts is a fast-growing marine construction industry leader: helping South Florida residents and business owners build, maintain, protect, and enjoy their waterfront properties through proper inspection and care, with ecological preservation at the forefront. We specialize in demolition, construction, installation, and maintenance of seawalls, docks, boat lifts, and dock accessories. Our objectives are simple: show up on time, charge fair prices, do good work, and stand behind our workmanship and our products.

• Permit Administration & Coordination:
  • Prepare, submit, and track permit applications ensuring accuracy and completeness.
  • Maintain up-to-date records of all permit activity, including status, dates, and required next steps.
  • Serve as the primary liaison between the company and regulatory agencies during inspections.
  • Proactively identify and resolve potential procedural delays to keep projects on schedule.
• Inspection Scheduling & Tracking:
  • Coordinate and schedule inspections with management, subcontractors, and project managers.
  • Track survey results and facilitate next steps with municipalities.
  • Communicate day-of timing for inspections with all relevant parties.
  • Maintain up-to-date contact information for inspectors.
• Survey Coordination:
  • Coordinate with survey companies for scheduling and approval of surveys (e.g., building location and as-built surveys).
  • Submit surveys to municipalities to meet inspection requirements.
• Pile Log & Engineer Letters:
  • Monitor pile placement schedules and ensure timely ordering of pile logs and engineering letters.
  • Submit pile logs and engineer letters to municipalities to meet inspection requirements.
• Permit Running & Delivery:
  • Submit and retrieve permits from municipalities, ensuring all updates are tracked and logged.
  • Deliver permit packets to and from clients and municipalities as needed.
  • Record and communicate notices of commencement (NOC) dates and statuses.
• General Administrative Duties:
  • Answer phones, handle customer inquiries, and educate clients about permit requirements and processes.
  • Enter and update leads in the CRM system.
  • Coordinate with office staff for smooth project execution.

• Required:
  • High school diploma or equivalent.
  • Proven experience in administrative support or customer service, preferably in construction or permitting.
  • Strong organizational and time-management skills.
  • Excellent written and oral communication skills.
  • Proficiency in Microsoft Office and the ability to learn new software systems.
  • Reliable transportation and ability to travel to municipalities as needed.
  • Ability to pass a drug test and background check.
• Preferred:
  • Associate's degree or higher.
  • Bilingual in English and Spanish.
  • Familiarity with local, state, and federal permitting processes.

• Health Insurance Options
• Retirement Plan Options
• Paid Time Off
• Career Growth Opportunities
• Company and Team Events
• Performance or Annual Bonuses
  • Performance-based discretionary bonuses based on sales metrics and overall business results
• Continued Training and Certifications
• Company Vehicle Mileage Reimbursement

• Full-time, Monday - Friday, 7:30 a.m. - 4:00 p.m. (30-minute lunch break)