People Services (Human Resources)-Coordinator - The Neiman Marcus Group Inc
Pittston, PA
About the Job
Description
Your Role
As the People Services Coordinator, Supply Chain East for Neiman Marcus Group , you'll provide administrative and transactional support while creating a best-in-class people experience, in addition to partnering with the People Services Business Partners on employee engagement activities and project-based tasks. You’ll also be responsible for interfacing and problem solving with several business partners, across our East Region Supply Chain facilities, including Florida, Pennsylvania, and New Jersey. You will be fluent along with the Generalist team in state law, so you can provide advice and recommendations on a variety of workplace topics. You and the team benefit from NMG's Way of Working, which is a framework across all teams to work smarter, be present, and integrate work and life in a way that empowers you and others. You'll report to the People Services Senior Manager, Supply Chain East and be based in Pittston, PA.
What You’ll Do
• Support the People Services team with onboarding activities including payroll setup, I-9 documentation, completion of necessary paperwork, ordering equipment, new hire systems set up, employee badge requests and data entry.
• Provide general administrative support for People programs including compensation, benefits, 401k, onboarding, performance management, and policy compliance.
• Serve as point of contact for associate inquiries regarding policies/procedures from our East Coast Distribution Center, Southeast Service Center and New Jersey Alterations Center.
• Conduct audits to ensure compliance, including employment eligibility (I-9), timekeeping, and required legal training.
• Administer & oversee electronic UKG (formerly Kronos) timekeeping system including processing edits/corrections to electronic timecards.
• Create a seamless onboarding experience for all new hires: collect and process all new hire documentation, review background checks, coordinate new hire set up, review I9 documentation, etc.
• Facilitate new hire orientation in partnership with your People Services team.
• Process HRIS transactions for all employment life cycle changes such as new hire and personnel actions, promotions, terminations, organizational changes, etc.
• Process employee terminations including coordinating and conducting weekly exit interviews, prepping paperwork, coordinating final checks, and aiding with the exit process and asset collection where needed.
• Responsible for maintenance of confidential personnel files. Proactively manage systems to ensure data integrity.
• Assist with employee LOA Management; meet with associates to go over leave process/policies, manage communication with our leave of absence provider and updates to business as needed.
• Oversee administrative process regarding employee on-site injuries.
• Research, troubleshoot and resolve issues related to general employee inquiries.
• Work alongside your People Services team to ensure all issues are resolved and escalated if/when necessary.
• Perform other ad hoc duties as needed, in support of the overall People Services team.
What You Bring
• At least 2 year of administrative support (in People Services / HR office preferred)
• Ability to communicate to all levels of employees
• Exceptional organizational skills with strong attention to detail
• Ability to manage multiple tasks simultaneously
• Basic understanding of major employment laws
• Exceptional customer service skills
• Experience with PS information systems; Oracle, Microsoft Office Suite, Applicant Tracking Systems & UKG(preferred)
• Passion for People Services and personal growth
• Must be available to work onsite in office multiple days per week
• Must be willing to work a flexible schedule based on business need
Qualifications
Inclusive Benefits
We offer an inclusive and comprehensive range of benefits to our valued associates, including:
• Medical, Dental, Vision Benefits
• Disability Benefits
• Paid Parental Leave, Paid Family Leave, and Adoption Support
• Paid Time Off
• Retirement Savings Plan (401K) and Life Insurance
• Financial Solutions
• NMG Associates Core Discount of 30%
• Personal and Professional Development Opportunities
For more information, please click “Our Benefits” section on our career site or reference the link here: https://www.neimanmarcusgroup.com/benefits
About Neiman Marcus Group
As one of the largest multi-brand luxury retailers in the U.S., with 3,000+ of the world's most desirable brand partners, we're delivering exceptional products and intelligent services enabled by our investments in data and technology. Through the expertise of our associates, we deliver and scale a personalized luxury experience across our three channels of in-store, eCommerce, and remote selling. Our NMG|Way culture, powered by our people, combines individual talents into a collective strength to make life extraordinary. Our brands include Neiman Marcus and Bergdorf Goodman.
Our legacy of innovation and culture of Belonging guide our roadmap for Revolutionizing Luxury Experiences. As a female-founded, female-majority organization that outpaces the U.S. population in racial and ethnic diversity, our people are at the heart of our progress, and we take great care to protect and empower them.
We are committed to equal employment opportunity regardless of race, color, religion, sex, pregnancy, sexual orientation, gender identity and/or expression, marital status, age, national origin, disability, genetic information, veteran status, or any other status protected by federal, state, or local law.
We are committed to providing reasonable accommodations during our Talent Acquisition process. If you have a disability and need assistance or an accommodation, please email us at ApplicantSupport@NeimanMarcus.com.