People Operations Coordinator - Habyt

About Common

Common is a global residential manager making city living easier for renters through the thoughtful use of technology and design. Common delivers exceptional experiences for thousands of residents across coliving, microunits, and traditional apartments. Founded in 2015, they are the preferred choice for residents looking for stress-free city living from a trusted brand, and for real estate owners seeking reliable, above-market returns.

It’s an exciting time to be part of Common’s team. Habyt, the biggest co-living operator in Europe and Asia, and Common, the largest co-living operator in North America, joined forces at the beginning of 2023 to create the leading global co-living company. The combined entity brings to life a next generation of living concepts operating worldwide. With locations in over 40 cities and 14 countries, across three continents, the combined entity will operate over 30,000 units that vary from co-living, studios and traditional rental apartments.

To follow the latest Common news, get to know our community of residents, and learn about what it’s like to work at Common, you can follow us on Instagram, Linkedin, and Twitter. To see more open roles and hear from Common employees check out our Careers Page.

About the Role

We are looking for a People Operations Coordinator reporting to our People Generalist, who will play a crucial role in managing and enhancing the employee experience. This role focuses on the operational and administrative aspects of People Operations, ensuring that the day-to-day functions support the organization’s goals and employee needs effectively. We are looking for someone who is extremely organized and eager to learn about the People Operations function. This position will be working in our New York office. 

Responsibilities

• HR Administration: Assist in the implementation of HR policies, procedures and systems. Provide administrative support for day-to-day operations.
• Onboarding & Offboarding: Support the onboarding and offboarding processes, ensuring tasks are completed in compliance with organizational and regional requirements.
• Payroll & Benefits: Assist with payroll processing and answer employee inquiries regarding benefits. Help in managing employee benefit programs, including health insurance, retirement plans and other company-sponsored benefits.
• Employee Records Management: Maintain accurate and up-to-date employee records and databases. Handle sensitive information with confidentiality.
• Training & Development: Coordinate training sessions and workshops that align with employee development and organizational needs.
• Compliance: Ensure compliance with company policies, as well as, assist in monitoring and enforcing compliance with HR policies and applicable employment laws.
• HR Projects & Communication: Contribute to and support People Team initiatives and programs, including assisting in the development and distribution of internal HR communications. Seek and analyze feedback from employees to monitor engagement.
• Office Management: Handle NYC office management duties, including ordering supplies and managing WeWork memberships. Manage and maintain company-wide calendars and organize virtual and NYC office events.
• Administrative Support: Handle day-to-day administrative tasks, including management of incoming mail and assisting the AR team with check processing. Act as a point of contact for current and former employee questions and concerns.

Qualifications

• 1-3 years of experience working as an HR coordinator or within an HR team
• BA or BS Degree Required in human resources or related field and/or equivalent experience
• You have exceptional discretion and are comfortable handling multiple tasks at once
• You are self-motivated and are able to manage and prioritize tasks effectively in a fast-moving environment
• You are highly organized and detail oriented and have the ability to communicate effectively and clearly
• Discretion and ability to handle confidential matters
• Someone with a growth mindset who is looking to gain exposure to all HR functions; Talent Development, Total Rewards, Talent Acquisition, and People Partnering
• Prior experience in a startup environment is preferred
• Strong analytical capability; proficiency with Microsoft Excel and/or Google Sheets
• Must be local to NYC as this is an in-office position

What We Offer

Common truly values our employees and wants to do everything to ensure that our employees are not only happy and professionally fulfilled, but also that they have the opportunity to be healthy. Because of this, we are committed to providing a number of affordable and valuable health and wellness benefits for our employees such as:

• Paid vacation and sick time
• Medical, dental, and vision insurance
• FSA + HSA options
• Company-paid life insurance
• Company-paid STD/LTD
• Paid parental leave
• 401k plans

Additional benefits such as paid holidays, commuter transit benefits, job training + development opportunities + a great wellness program are also available. And as always, we are regularly evaluating our offerings to ensure employees' needs are being met.

Common is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.

NOTICE OF COLLECTION OF PERSONAL INFORMATION OF CALIFORNIA EMPLOYEES AND APPLICANTS UNDER THE CALIFORNIA CONSUMER PRIVACY ACT (CCPA)