People Operations Assistant - Sidley Austin LLP

Summary:

The primary responsibilities for the People Operations Assistant is the input, maintenance, audit and general reporting of HR data in the HCM system and electronic personnel files (OnBase). This role is responsible for the accuracy, efficiency and retrieval of critical sensitive  data and ensuring all required processing protocol is followed.  Working within the People Operations team, the Assistant aids in carrying out all required and requested  human resources programs and procedures.

Duties and Responsibilities:

• Prepares and inputs people and job data in HCM for life cycle events including but not limited to; new hire, job change, termination, personal data changes, compensation,, position and other required data updates.
• Reviews and verifies source data to determine accuracy and completeness of information; follows up accordingly
• Responsible for audits and overall data integrity of HCM system
• Reviews discrepancies in data received, requests clarification or advises supervisor of issues related to data and performs data verification in accordance with firm procedures
• Runs and distributes reports
• Input documents in electronic personnel files
• Processes background checks for new hires partnering effectively with third party vendors
• Responds to employment verification requests
• Processes completed Form I-9 and E-Verify to determine employment eligibility
• Review new hire data for accuracy and completeness via Recruiting system
• Assists with administration support and testing of HR systems as needed
• Assists with various department projects as needed
• Performs other related duties as required and assigned

Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found here.

Target Salary Range:$51,000 - $60,000, if located in Illinois Qualifications:

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below.  The requirements listed below are representative of the minimum knowledge, skill, and/or ability required.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.  If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources). 

Education and/or Experience: 

Required:

• High school diploma or equivalent
• Strong data entry skills, both alpha and numeric
• Working knowledge of Microsoft Outlook, Word and Excel
• Creation, adherence and continuous improvement of standard operating procedure documentation and process flow documentation
• Strong service delivery mentality with demonstrated experience working with sensitive HR data and case management platforms
• Ability to communicate effectively with all levels of the firm, tailoring communication styles to leadership preferences
• Demonstrated ability to communicate effectively with peers, stakeholders and project team members
• Curious, self starter who can navigate complex processes and bring continuous improvement mindset to processing protocols

Preferred:

• A minimum of 1 year experience entering, monitoring and reporting data transactions into a system
• Bachelor’s degree
• Ability to type 50 wpm accurately
• Prior HR experience
• Prior experience with cloud based Human Resources Information Systems

 

Other Skills and Abilities:

The following will also be required of the successful candidate:

• Strong organizational skills
• Strong attention to detail
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem-solving skills
• Able to work harmoniously and effectively with others
• Able to preserve confidentiality and exercise discretion
• Able to work under pressure
• Able to manage multiple projects with competing deadlines and priorities

Sidley Austin LLP is an Equal Opportunity Employer