Payroll Supervisor/Team Lead - Trisian-Global Consulting LLC

Job Title: Payroll Supervisor/Team Lead

Trisian-Global Consulting LLC is seeking a highly skilled and experienced Payroll Supervisor/Team Lead to join our client's team on a full time, permanent basis.

As the Payroll Supervisor/Team Lead, you will be responsible for providing supervision to the payroll team to ensure timely and accurate payment and reporting for a multi-state payroll and special payrolls such as severance pay and bonuses. Position also reviews metrics and audit controls for compliance. This position works closely with other teams across the organization and participates in year-end Payroll functions as well as exercises knowledge of Payroll tax and law in daily work. 

Key Responsibilities:

• Oversees the daily operation of payroll according to established written processes, procedures and standards including but not limited to large bonus processing and year-end reporting.
• Oversee bi-weekly payroll processing.
• Ensures that all deadlines are met including the processing and review of established audit reports and coordination with the Payroll Support Team for system maintenance and schedules
• Enforces cut-off time for payroll processing.
• Reviews payroll protocols and procedures including but not limited to manual checks, on cycle payroll processing, and time clock records.
• Works with the Payroll Support Team on biweekly Processing Worksheets and SOX documents.
• Ensures appropriate backup documentation for biweekly payroll by the processing division.
• Trains and implements process improvements for the Payroll Coordinators.
• Recommends changes to create efficiencies and enhance performance of Payroll Department to Manager and/or Director.
• Develops and maintains close relationships and open communication with all areas of payroll and field locations.
• Performs random reviews for adherence to coordinator desk organization and maintenance with special emphasis on department standards, capturing metrics and providing feedback.
• Develops, researches, and maintains current knowledge of regulatory issues affecting Payroll.
• Provide leadership to direct reports 
• Manages all teammate employment activity including but not limited to hiring, promoting, job performance, evaluations, and disciplinary actions with appropriate approvals as required .
• Facilitates teammate development.
• Limited travel as needed

QUALIFICATIONS:

• Bachelors degree in related area preferred
• Minimum of three (3) years payroll experience in a multi-state, multi-EIN environment required 
• Demonstrated ability to apply relevant laws and processes accurately and with sound judgment in varying situations
• Demonstrated working knowledge of payroll, processes, procedures, systems in a high-volume, fast paced, production environment
• Demonstrated ability to maintain compliance with payroll laws and regulations regarding taxation, garnishments, overtime, etc
• CPP (Certified Payroll Professional) designation preferred
• Two (2) to four (4) years payroll and supervisory related experience required
• Intermediate computer skills and proficiency in MS Word and Outlook required; intermediate proficiency in large-scale electronic payroll system required; Workday experience preferred; PeopleNet experience preferred; advanced skills and proficiency in MS Excel required; basic proficiency in PowerPoint strongly preferred
• Experience with process flow redesign/improvements
• Ability to meet goals individually and in a teammate environment
• Demonstrated aptitude for effective delegation and coordination skills
• Proven ability to motivate others in order to achieve tasks and goals
• Demonstrated aptitude to effectively handle teammate interpersonal situations

Job description

This position provides supervision to the payroll team to ensure timely and accurate payment and reporting for a multi-state payroll and special payrolls such as severance pay and some bonuses. Position also reviews metrics and audit controls for compliance. This position works closely with other teams within the Payroll department and across the organization and participates in year-end Payroll functions as well as exercises knowledge of Payroll tax and law in daily work.

Here is what you can expect when you join our Village:

Applications are accepted on an ongoing basis.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Oversees the daily operation of payroll according to established written processes, procedures and standards including but not limited to large bonus processing and year-end reporting.
• Oversee bi-weekly payroll processing.
• Ensures that all deadlines are met including the processing and review of established audit reports and coordination with the Payroll Support Team for system maintenance and schedules
• Enforces cut-off time for payroll processing.
• Reviews payroll protocols and procedures including but not limited to manual checks, on cycle payroll processing, and time clock records.
• Works with the Payroll Support Team on biweekly Processing Worksheets and SOX documents.
• Ensures appropriate backup documentation for biweekly payroll by the processing division.
• Trains and implements process improvements for the Payroll Coordinators.
• Recommends changes to create efficiencies and enhance performance of Payroll Department to Manager and/or Director.
• Develops and maintains close relationships and open communication with all areas of payroll and field locations.
• Performs random reviews for adherence to coordinator desk organization and maintenance with special emphasis on department standards, capturing metrics and providing feedback.
• Develops, researches, and maintains current knowledge of regulatory issues affecting Payroll.
• Other duties as assigned
• Limited travel as needed

Teammate Management

• Provide leadership to direct reports.
• Knows, understands, implements, follows, and communicates to teammates all DaVita employment policies and procedures, awards, and other opportunities within company and foster a positive work environment
• Ensures all DaVita employment processes are completed timely and in compliance with DaVita policy and any applicable laws including but not limited to ePCNs, Performance Development Reviews, teammate personnel file maintained, etc.
• Facilitates teammate development.
• Maintains familiarity with and communicate to teammates DaVita programs impacting teammates.
• Manages all teammate employment activity including but not limited to hiring, promoting, job performance, evaluations, and disciplinary actions with appropriate approvals as required
• Reports performance metrics to Payroll Manager.
• Addresses teammate relations issues appropriately and escalate to Manager as necessary.

• Provides work direction for department teammates.
• Understands basic wage and hour laws, federal, state and local laws and regulations and legislation affecting employment.

• Reviews and approves time cards of direct reports for biweekly payroll.

• Develops and conducts educational programs to keep teammates up-to-date on DaVita policies, new laws and regulations impacting work, and other information necessary to maintain teammates’ knowledge of department processes and goals.
• Maintains and communicates facility emergency management programs and ability to act swiftly, confidently in an emergency.

MINIMUM QUALIFICATIONS

Education, licenses, certifications, and experience required to fulfill the essential duties, include computer skills as required.

• High school diploma or equivalent required
• Bachelor’s degree in related area preferred
• Minimum of three (3) years’ payroll experience in a multi-state, multi-EIN environment required including:
• Demonstrated ability to apply relevant laws and processes accurately and with sound judgment in varying situations
• Demonstrated working knowledge of payroll, processes, procedures, systems in a high-volume, fast paced, production environment\
• Demonstrated ability to maintain compliance with payroll laws and regulations regarding taxation, garnishments, overtime, etc
• CPP (Certified Payroll Professional) designation preferred
• Two (2) to four (4) years payroll and supervisory related experience required
• Intermediate computer skills and proficiency in MS Word and Outlook required; intermediate proficiency in large-scale electronic payroll system required; workday experience preferred; PeopleNet experience preferred; advanced skills and proficiency in MS Excel required; basic proficiency in PowerPoint strongly preferred
• Experience with process flow redesign/improvements
• Ability to meet goals individually and in a teammate environment
• Demonstrated aptitude for effective delegation and coordination skills
• Proven ability to motivate others in order to achieve tasks and goals
• Demonstrated aptitude to effectively handle teammate interpersonal situations