Payroll Supervisor at Vaco, LLC

Vaco is working with a client who is looking for talented and experienced Payroll Supervisor
You will support and manage all aspects of the employee payroll process from preparation, records maintenance, monthly reporting, and ensuring compliance with applicable laws and payroll tax obligations
This position is located near Glendale, Ca and pay is between $33-$50/hr.

Responsibilities:Oversee all aspects of payroll processing, including salary allocations, cost transfers, payroll reconciliation, and overpayment recoveries
Prepare Biweekly Payroll batches for all company codes and review file to reconcile payroll instructions provided by HR
Lead the processing of all payroll transactions, including Salary Accounting Forms, additional compensation, bonus payments, and distribution payments
Ensure accuracy, compliance, and timely payment of employees
Collaborate with various departments to gather and validate payroll information for new hires, terminations, promotions, and salary changes
Monitor and resolve payroll discrepancies, investigating and resolving issues promptly and accurately
Act as the departmental representative to Payroll Suspense, ensuring timely resolution of open suspense items
Reconcile salary accounts and serve as the primary liaison between the central Payroll Accounting Office and the department's Payroll Office.
Prepare financial reports and spreadsheets on all payments issued and interpret Payroll Reports as needed
Coordinate with HR regarding expiring appointments
Address employee inquiries and concerns related to payroll, providing exceptional customer service and support
Stay updated on payroll regulations, implementing necessary changes to ensure compliance and best practices
Perform additional related duties as required or assigned



Qualifications:Strong functional Payroll knowledge and a minimum of 7 years’ experience in a large payroll department processing US payroll
Knowledge of Canada payroll and other countries is a plus.
Knowledge of US withholding tax, related tax filings, tax policy and employment regulations as they relate to reporting in the US (required) and Canada (a plus)
Ability to analyze and interpret payroll data, understanding trends, analyzing variances, and exercising critical thinking
Basic understanding of accounting principles, ability to understand impact of payroll activity on financial statements and to partner with the Compensation Accounting team in analyzing and explaining P&L and Balance sheet variances
Strong verbal and written communication skills
The ability to work collaboratively and productively across teams and vendors to deliver on Payroll and Company goals

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal


By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies


California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here

Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.