Payroll Specialist - Xanitos Inc

Xanitos, Inc. is a management company that provides hospital housekeeping, patient transport, patient observation and central laundries services. It is differentiated by its patented XRO System for cleaning patient rooms, its outstanding operations management team, and by being a private company whose priority is giving top quality service. The results are evident; at the hospitals it serves, Xanitos has improved the cleaning quality, increased HCAHPS scores, reduced the risk of HAIs, lowered bed turnaround time, and significantly reduced costs.

Xanitos is seeking a Full Time Payroll Specialist.

The Payroll Specialist will be responsible for processing and managing payroll activities in a timely and accurate manner.  This position will play a critical role in ensuring employees are paid correctly and on time.  While having a solid understanding of payroll principles and regulations, including federal and state tax laws.  The Payroll Specialist will be responsible for processing employee timecards, calculating wages, reviewing deductions, and generating pay. Additionally, maintain accurate records and reconcile discrepancies to ensure compliance with all relevant laws and regulations. 

What we look for in a Payroll Specialist:

• Proficient with Microsoft Office Suite. Strong Excel skills.
• Strong oral, written, and interpersonal communication skills
• Self-directed.  Must be highly self-motivated and able to handle multiple priorities
• Highly organized 
• Attention to detail. 
• Desire to be proactive and create a positive experience for others. 
• Energized by meeting with employees  
• Strong entrepreneurial spirit –eager to be a part of building an organization

Responsibilities:

•  Process and distribute payroll promptly and accurately.
• Maintain accurate time and attendance records keeping all key stake holders in check.
• Calculate wages, bonuses, and deductions based on collective bargaining agreements (CBAs), company policies and applicable laws.
• Review and reconcile payroll discrepancies.
• Process employee reimbursements.
• Understand segregation of duties between HR and Payroll.
• Ensure compliance with payroll regulations, including federal and state tax laws.
• Provide exceptional customer service to employees regarding payroll inquiries.

Qualifications: 

• Undergraduate degree in accounting, finance or a related field
• Proven experience as a Payroll Specialist or in a similar role
• Experience with UKG Pro/Dimensions preferred
• Minimum 3-5 years of payroll experience, including operating in a multi-state/multi-unit environment that includes complex states such as CA, with considerable experience with a large volume of hourly and part-time employees (shift diff, OT, etc.)
• Union knowledge a plus
• Strong knowledge of payroll principles and regulations
• Knowledge of federal and state tax laws and regulations
• Payroll certification (CPP) is preferred, but not required

Xanitos understands the importance of you and your family’s health and wellbeing, as well as your financial future. With that in mind, we take pride in the variety of benefit plans that are available for our employees. Please note, plans vary by location and are subject to eligibility and work hour requirements in accordance with company policy and state laws. Plans may include:

• Medical
• Dental
• Vision
• Life, Accident, and Disability Insurance
• 401k Retirement Plans
• Employee Assistance Program (EAP)
• Employee Wellness Program
• Commuter Benefits
• Shoes for Crews Reimbursement
• Paid Time off including Vacation, Sick, Holidays, Elective Holidays, Bereavement, Parental Bonding, Volunteer Day and Jury Duty.
• Employee Discounts to Theme Parks, Theaters, Sporting Events, Movies and More

The expected hourly rate for this position ranges from $28.00 to $36.00, depending on circumstances including an applicant’s skills and qualifications, certain degrees and certifications, prior job experience, training, market data, and other relevant factors. Additional compensation may include Shift differential pay and bonuses (if applicable to the position).

Education

• High School Diploma, GED or equivalent or better

• Bachelors or better in Accounting or related field