Payroll Specialist & Payment Posting - Kohan International Foundation

Job Opportunity: Payment Allocation & Payroll Specialist (In-Office, Long-Term Position)

Our psychotherapy group practice is looking for a highly organized and detail-oriented individual to manage insurance payment allocations, assist with payroll processing, and oversee training for new hires. This is a long-term, in-office position, and we are seeking someone who is committed to growing with our team.

Responsibilities:

• Insurance Payment Allocation:

  • Accurately record and allocate incoming insurance payments , ensuring funds are assigned to the correct  accounts.
  • Reconcile payments with insurance Explanation of Benefits (EOBs) to verify accuracy.
  • Identify and address any discrepancies in payments received.

• Payroll Assistance:

  • Assist with payroll processing, ensuring accuracy in payouts.
  • Maintain records  and ensure proper compensation based on insurance reimbursements.
  • Communicate with employee regarding any payroll-related questions or discrepancies.

• Bookkeeping & Administrative Support:

  • Maintain accurate financial records for the practice, ensuring proper tracking of payments and outstanding balances.
  • Work with the team to streamline financial processes and improve efficiency.
  • Assist with preparing financial reports as needed.

• Training & Onboarding:

  • Be responsible for training all new hires on office workflow, policies, and daily operations.
  • Develop and implement training materials and guides to ensure smooth onboarding for new team members.
  • Provide ongoing support and supervision to new employees to ensure they fully understand the practice's procedures and expectations.
  • Assist new hires in getting acclimated to the team, systems, and office environment.

Qualifications:

• Prior experience in bookkeeping, accounting, or financial data management IS REQUIRED.
• Experience working with insurance billing, medical/therapy practices, or financial reconciliation is a plus.
• Strong proficiency in Google Sheets (or Excel) and experience handling data entry and financial tracking.
• Highly organized and detail-oriented, with the ability to manage multiple financial records efficiently.
• Strong problem-solving skills to identify and resolve discrepancies in payments.
• Trustworthy and confidential, as you will be handling sensitive financial and payroll information.
• Experience in training or onboarding new employees in office workflow and operations.

Preferred but Not Required:

• Familiarity with insurance claims, billing codes, and EOBs.
• Prior experience working in a healthcare, therapy, or medical setting.

Job Details:

• Position Type: In-office, long-term role
• Location: Culver City ,  CA 

How to Apply:

If you are meticulous, organized, experienced in bookkeeping and payroll management, and comfortable training new hires in office operations, we would love to hear from you! Please send your resume and a brief cover letter detailing your experience and qualifications.

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