Payroll Specialist at Accentuate Staffing

Responsibilities:

• Manage multi-state hourly and salaried payroll processing in Workday, ensuring accuracy and compliance.
• Review, audit, and adjust timesheets within the Workday platform for all employees.
• Foster collaborative relationships with third-party vendors to manage wage garnishment, insurance premiums, and tax processing effectively.
• Prioritize accuracy by meticulously reviewing and securing approval for payroll corrections and adjustments prior to submission.
• Guarantee the precision of payroll records within Workday before authorizing funding, ensuring financial integrity.
• Conduct thorough weekly audits to ensure accuracy and compliance with SWA regulations.
• Provide comprehensive payroll reporting to managers, supervisors, and auditors upon request.
• Proactively handle stop payment requests, manual check requests, and necessary system updates as needed.
• Serve as a knowledgeable resource for addressing inquiries regarding pay policies and procedures, ensuring clarity, and understanding amongst employees.
• Cultivate positive relationships with internal and external stakeholders, fostering collaboration and trust.
• Collaborate with the Human Resources department on various personnel matters, ensuring alignment and efficiency.
• Obtain essential information from management for employees working internationally, ensuring accurate payroll processing.
• Uphold safety protocols, company policies, and ISO requirements, fostering a secure and compliant work environment.
• Contribute to the enhancement and optimization of payroll systems through active participation in testing and implementing system updates.
• Provide valuable support during year-end payroll activities, including W-2 processing and reconciliation, ensuring accuracy and compliance.
• Offer dedicated support during both internal and external payroll audits, ensuring seamless cooperation and accurate documentation.
• Collaborate closely with the Finance department to assist in budgeting and forecasting related to payroll expenses, contributing to financial transparency and accountability.
• Act as a trusted point of contact for payroll-related inquiries from employees and external stakeholders, offering timely and accurate assistance.

Requirements:

• Bachelor’s degree in a related field preferred; relevant experience considered.
• Requires a minimum of 1-3 years’ prior experience of payroll coordinating, administrating, and/or payroll specialist roles.
• Prior industry experience with payroll processing in the manufacturing industry, is highly desirable.
• Experience with Workday is desired but not required; experience with similar payroll software is acceptable.
• Proficiency in intranet, email, Microsoft Office, and management information systems.
• Knowledge of payroll tax regulations and compliance requirements.
• Experience with other payroll software systems (e.g., ADP, Paychex) is a plus.