Payroll Specialist - Ledgent Finance & Accounting

A growing technology company located in West LA is looking to hire a payroll specialist to assist with an expanded workload for the current team.

The following is a list of at least some of the current essential job functions of the position. Management may assign or reassign duties and responsibilities at any time at its discretion.

ROLE AND RESPONSIBILITIES

• Maintains the Paylocity payroll system and employee pay records; posts and distributes time and attendance records; reviews, audits, and corrects time sheets; prepares paychecks; prepares and files required reporting documents in an accurate and timely manner including but not limited to quarterly reports, and annual reporting of ACA and W2's.
• Demonstrates a full and solid understanding of applicable federal and California state wage policies, procedures and regulations associated with assigned duties.
• Reviews and regularly audits employee timesheets for completeness and accuracy; prepares pay records for posting to the general ledger; reconciles payroll records to the general ledger; researches and resolves payroll related general ledger issues; prepares payroll journal vouchers; prepares a variety of routine and special reports as necessary; audits and reconciles payroll deductions, paid time off (PTO) and earnings registers for reasonableness.
• Processes withholdings, deductions, wage garnishments, or other special payroll actions including but not limited to overtime, makeup time, stipends, commissions, bonuses, benefits, garnishments, 401k, certifying payroll, and direct deposit, etc.
• Manage changes affecting net wages such as exemptions, and insurance coverage; prepare payroll tax deposits; complete, verify, and process forms and documentation for administration of benefits such as unemployment and medical insurance; reconcile payroll deductions withheld from employees to actual cost, including deferred compensation.
• Interacts with all department management team members relating to payroll issues including but not limited to missed work hours, missed time punches, late submissions, pay errors, etc. Address and resolve payroll-related inquiries and issues in a timely and professional manner.
• Perform necessary actions to track and determine regular pay and overtime pay.
• Process all checks tied to resignation, termination, and/or severance.
• Support all internal and external audits and prepare month-end journal entries related to payroll.
• Work closely with the HR team members to ensure timely benefits enrollment and payroll deductions.
• Maintain all payroll operations according to company policies and procedures, distribute W-2, and process employment verification.
• Serve as the 'subject matter expert' by staying current and maintaining knowledge of FLSA, Wage Orders, and other regulations and laws which govern the payroll administration policies and practices.

REQUIRED QUALIFICATIONS

• A bachelor's degree in finance/accounting, business administration or related field and minimum of 7 years of payroll processing experience, with the majority of that experience using Paylocity or ADP Workfo

  All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.