Payroll Specialist I - Medxcel

Medxcel is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics and insource strategies that drive results.

The Payroll Specialist compiles, enters, posts, and reconciles payroll data, to maintain accurate payroll records at the working location of Central Office - Indianapolis, IN. The Specialist will assist employees with questions pertaining to company payroll policies and procedures. The Specialist may conduct investigations into problems, as well as reconcile payroll issues, concerning payroll payments, deductions, and taxes.  The Specialist will work closely with finance to ensure the accuracy of the payroll/general ledger information.  The Specialist will assist in identifying, evaluating, and implementing, process improvements.

Payroll Processing:

• Monitors assigned payroll activities and/or program components (e.g. County, State, and Federal agencies, tax laws, FMLA, etc.) for the purpose of ensuring compliance with established financial, legal and/or administrative requirements.
• Prepares a variety of payroll related documents (e.g., retirement plan transfers, ACH transfers, voluntary and involuntary contributions, W-2 controls, verification of employment and salary, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Records changes affecting net wages, for example exemptions, insurance coverage, and loan payments for each employee to update master payroll records.
• Compiles statistical and payroll data from a variety of sources (e.g. time sheets/payroll, salary adjustments, benefits etc.) for the purpose of providing summaries to other personnel, and/or ensuring compliance with established guidelines.
• Processes a wide variety of payroll documents and materials (e.g. time sheets, withholding information, employee contributions, leaves, supplements, stipends, etc.) for the purpose of disseminating information to appropriate parties.
• Maintains a wide variety of payroll information (e.g. direct deposits, W-4s, PTO records, salary, levies, garnishments, retirement, voluntary and involuntary contributions, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Responds to inquiries regarding payroll procedures (e.g. wage levies and garnishments, direct deposits, etc.) for the purpose of providing appropriate action and/or complying with established fiscal guidelines.
• Confers with a variety of internal and external parties (e.g. employees, County/State/Federal agencies, vendors, banking institutions, etc.) for the purpose of ensuring accurate payroll processing.
• Coordinates and interacts with federal and state agencies on issues pertaining to employee compensation and deductions.
• Researches discrepancies of payroll information and/or documentation (e.g. time sheets, PTO time, salary, supplements, stipends, FMLA, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
• Resolves discrepancies with payroll and/or benefit information and/or documentation (e.g. payroll, benefit providers, withholding versus W4, salary status, late hires, leaves of absence, separating employees, etc.) for the purpose of ensuring accuracy of records and employee payments.
• Prepares bi-weekly, monthly, and quarterly reporting for financials.
• Responds to inquiries regarding unemployment claim notices for the purpose of providing information to the agency regarding eligibility of benefits coverage.
• Participates in workshops, in-service trainings, etc. for the purpose of conveying and/or gathering information required to perform job functions.
• Prepares and issues direct deposits.

Payroll Reconciliation:

• Reviews payroll and a variety of insurance-related information (e.g. payroll reports, FMLA, requirements, etc.) for the purpose of ensuring accuracy of payroll and insurance records.
• Reviews, analyzes and checks payroll reports for accuracy and makes necessary adjustments or corrections through journal entries or other established procedure.
• Reconciles payroll account balances (e.g. time sheets, direct deposits, wage attachments, benefits, voluntary and involuntary contributions, etc.) for the purpose of maintaining accurate account balances and complying with established guidelines.
• Reviews employee records and wage payment information for year-end reporting of W-2 and retirement reporting.
• Resolves discrepancies with wage payments and W-2 documentation and makes appropriate corrections as needed.

Education:

• High school or equivalent degree -required.
• Associates degree -preferred.

Work Experience:

• Minimum 1 year of Office experience working with Microsoft Excel.
• 3 years of Payroll experience -required.

Knowledge, Skills, and Abilities:

• Highly skilled knowledge of Microsoft Office (Excel) required; knowledge of Ultimate Software preferred.
• Ability to set priorities and manage time while working on multiple projects.
• Ability to work effectively with other team members.
• Interpersonal and conflict management skills to build and maintain relationships.
• Analytical thinking skills for Payroll processing.
• Strong written and verbal communication.

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