Payroll Specialist - ABC Technologies (USA Region)

ABC Technologies is a leading global manufacturer and supplier of custom, highly engineered, technical plastics, and light-weight innovations to the North American light vehicle industry. Serving more than 25 major original equipment manufacturer customers in 7 countries, the Company is Molding The Future and is strategically placed to offer vertically integrated product and process solutions through a skilled workforce of over 11,000 team members. Additional information about the Company can be found at www.abctechnologies.com.

Job Summary:

The Payroll Specialist will manage all payroll activities and ensure the timely and accurate payment of employee wages. This position will ensure the collection of all necessary information and documents, compute wages, and investigate and resolve any payroll issues or discrepancies.

Job Responsibilities:

• Collecting and verifying employee and timecard data.
• Computing wages, deductions, commissions, benefits, etc.
• Audits and verifies payroll data entered by departments, and makes adjustments for unpaid hours, leaves of absence, vacation payoffs for employees, and other adjustments as needed.
• Issuing and distributing paychecks.
• Updating payroll information for promotions, transfers, terminations, and new hires.
• Recording and maintaining employee records and payroll transactions.
• Preparing statements reflecting earnings, taxes, and deductions.
• Answering questions and resolving issues regarding payroll.
• Ensuring compliance with company policies, relevant industry regulations, tax, and deduction laws.
• Ensures the accuracy of new and amended any changes in pay scales and benefits.
• Preparing payroll reports for management and auditing purposes.
• Processing important documents such as W-2, tax forms, and others.
• Handling bonus, compensation, and similar in a precise manner.
• Process wage garnishments
• Prepare any off-cycle checks for employees
• Maintain accurate employee attendance and administer Perfect Attendance incentives.
• Maintain necessary turnover, absenteeism, and accident statistics
• Establish and maintain up-to-date confidential employee files
• Complete all verification of employment and correspondence with employee
• Ensure ADP is accurately and calculated
• Assist Human Resources when needed with the following;
  • Assist in the interviewing and hiring process for new Production Team Members as necessary.
  • Ensure first aid treatment is given to an injured employee immediately and further assistance, including medical is sought immediately.
  • Cooperate, participate and lead corrective actions in conjunction with health and safety committee, continuous improvement team and other departments within facility.
  • Recruit personnel up to supervisory level (and certain administrative positions) based on requirements provided by the Department Manager.
  • Monitor and assist with the presentation of Company training programs.
  • Assist HR with Company Events

Job Qualifications:

• Education: College degree in HR or Finance / a Bachelor's degree in HR or relevant field of study
• Payroll Experience: 2-3 years experience in payroll administration. This experience can be gained through internships, entry-level payroll positions, or related roles such as accounting clerk or HR assistant.
• Industry Experience: Experience in the automotive manufacturing industry or a similar manufacturing environment can be advantageous. It provides familiarity with industry-specific payroll processes, regulations, and terminology.
• Software Proficiency: Proficiency in payroll software is often required. Experience with popular payroll systems such as ADP, or other can be particularly valuable.
• Attention to Detail: Payroll specialists need strong attention to detail to ensure accuracy in processing payroll and maintaining records. They must be able to spot discrepancies and resolve them promptly.
• Communication Skills: Effective communication skills are important for payroll specialists to interact with employees, HR staff, and other stakeholders. They need to be able to explain payroll-related policies and procedures clearly and address employee inquiries professionally.
• Analytical Skills: Analytical skills are essential for interpreting payroll data, identifying trends or anomalies, and generating reports. Payroll specialists may need to analyze wage and hour data, tax withholding information, and benefit deductions.
• Technical Skills: Expert skill level in using Excel with complex formulas, Proficient in all other MS Office applications.

Behavioural Expectations:

• Safety-First - A safety-first mindset is a proactive approach to safety, where all employees keep an eye out for safety issues and avoid potentially dangerous situation which could likely cause danger, risk, or injury. This also means that everyone has responsibility for safety regardless of role, level, title, or job.
• Continuous Improvements - Suggest every employee, everywhere is always looking for ways we can improve and standardize our work even when everything is going well. By doing so, it will drive consistent progress toward improved business performance and will tap into people's desire to be the best at what they do.
• Compliance - Employee compliance is achieved when workers are familiar with all the laws that govern their industry or job and know how to conduct business in an ethical manner. It often requires procedural training and encouragement to learn from mistakes.
• Driving Results - Everyone knows their role and is accountable for driving their work to achieve a common goal.
• ONE Team - being part of a group that shares strong relationships, trust, respect, and a common vision for what "good" looks like. One team means supporting and relying on one another to achieve to drive the overall business priorities and meet our customer commitments.

Working Conditions:

• Environment: work in an office environment.
• Regular Hours: Payroll specialists usually work standard office hours, which typically means a 40-hour workweek during regular business hours. However, there may be times when overtime is required, especially during payroll processing deadlines or during periods of increased workload, such as tax season.
• Computer Work: Much of the work of a payroll specialist involves using computers and specialized payroll software to process payroll, generate reports, and maintain payroll records. This may involve sitting at a desk for extended periods while working on a computer.
• Deadline Pressure: Payroll processing involves strict deadlines, such as the bi-weekly or monthly payroll cycle. Payroll specialists may experience pressure to complete tasks accurately and on time to ensure employees are paid correctly and on schedule.
• Regulatory Compliance: Automotive parts manufacturing companies, like other businesses, must comply with various federal, state, and local labor laws and regulations governing payroll, taxes, and employee benefits. Payroll specialists must stay informed about changes in regulations and ensure that payroll practices remain compliant.

Environmental, Health and Safety Expectations:

Employee Responsibilities:

• Work in compliance with ABC Standards, EHS Policies, Local, Regional and Federal acts, bylaws, and regulations.
• Report any spills or leaks immediately.
• Use personal protective equipment and clothing as required.
• All Employees shall follow Site Workplace Safety Guidelines.
• No Employee shall remove or make ineffective any protective device and must report missing or damaged protective devices.
• No Employee shall use or operate any equipment, machine, or device in a manner that may endanger themself or another worker, including the operation of equipment, machine, or device without proper training or certifications where required.
• No Employee shall engage in horseplay or unsafe acts.
• Employees must immediately report any hazard(s), unsafe act/condition, near miss or incident regardless of severity to their Group Leader.
• All Employees must maintain a drug and alcohol-free workplace in compliance with the substance abuse policy.

Security and Housekeeping:

• Ensure visitors and contractors follow the Contractor Management Policies / Site-specific Procedures.
• All Employees must use the designated employee entrance and exit doors. Under no circumstances can employees prop or cause to remain open any entrance or exit door that could permit entry to the facility for unauthorized individuals.
• All employees shall ensure the building is always clean and a safe workplace.
• No food or drink is permitted in the warehouse or production area, unless in a spill proof container. All other food and drink items must remain in the designated break areas.

Why ABC?

In addition to a workplace that emphasizes respect, teamwork and personal and professional growth, ABC Technologies offers a broad range of health, wellness and financial benefits that promote the physical, mental and financial wellbeing of our employees and help them bring their best self to work, including:

• Competitive compensation package
• Employee Group Benefits
• Retirement Saving Program (401K)
• Educational Assistance Program
• Home, Auto and Pet Insurance
• Vehicle Purchase Discounts
• Employee and Family Assistance Program
• Annual increases in PTO
• Internal job opportunities
• Social events throughout the year