Payroll Specialist - Cowan Systems and Cowan Management

Driver Payroll Specialist

About Us:

Formed in 1924 Cowan Systems is headquartered in Baltimore, MD and enjoys a history of excellence and quality in the transportation business. Today, Cowan’s state-of-the-art fleet has grown to 2,100 power units and 7,500 trailers operating out of 40 locations nationwide.

Due to continued growth, Cowan Systems, LLC is seeking the top talent in the industry to join our team.

Cowan Systems, LLC is a national truckload carrier that specializes in providing high quality dedicated fleet services for companies requiring first-rate performance. Cowan Systems offers dedicated fleet services which provide a customized transportation package designed to meet the specific needs of the shipper, such as specialized equipment, strict timetables, and custom reporting. Our 100% supply chain solution includes local and long-haul trucking services, brokerage, warehousing, and driver leasing.

Our recipe for success has always been our people, and after 100 years in business, we remain focused on attracting and retaining superior talent. We strive to recruit the most qualified people, while recognizing and encouraging the value of diversity in the workplace. Cowan hires professionals with the aptitude and personality to consistently exceed our customers’ expectations. We take great pride in our ability to provide progressive business partnerships within the rapidly evolving transportation industry.

Cowan is committed to providing a healthy, safe, and stable work environment that promotes individual success, equal opportunity for learning, and professional growth. In our family-oriented environment, we treat everyone with dignity and respect. Through the emphasis of our team-work philosophy, we maintain a balance between professionalism and the ability to have fun.

Our Mission:

At Cowan Systems, LLC our mission is to provide logistics and transportation services that create value for our clients, suppliers, employees, and owners. We pursue our work with diligence, intelligence, and a high regard for the safety of our employees, stakeholders, and the general public.

Our Vision:

Cowan Systems is an industry leader and the carrier of choice because of our passion for service, best in class drivers, professional management team, commitment to safety, drive for innovation, and our culture of continuous improvement and quality excellence.

Our Values:

• Safety of our team drives every decision we make.
• An entrepreneurial spirit fostered by healthy work environments.
• Fiscal responsibility
• Exceptional Customer service

Job Summary:

We are seeking a detail-oriented and organized Driver Payroll Specialist to manage and process payroll for our team of professional drivers. The ideal candidate will ensure accurate and timely compensation in compliance with federal, state, and company regulations. This role involves working closely with drivers, managers, and the accounting team to address payroll-related issues, maintain records, and ensure overall satisfaction.

SUPERVISORY RESPONSIBILITIES:

None

Job Duties:

Payroll Processing:

• Calculate, prepare, and process weekly payroll for drivers, including hourly, mileage-based, or commission-based pay structures.
• Verify time logs, trip sheets, and other documentation submitted by drivers to ensure accuracy.
• Handle deductions, bonuses, and reimbursements in accordance with company policies.

Compliance & Accuracy:

• Ensure payroll complies with all applicable laws and regulations, including tax filings, wage garnishments, and overtime rules.

Record Management:

• Maintain accurate payroll records, including driver pay history, tax forms, and other required documentation.
• Update driver profiles with changes to pay rates, tax information, or other relevant details.

Communication:

• Address and resolve payroll-related inquiries from drivers and management promptly.
• Coordinate with dispatch and operations teams to validate trip data for accurate compensation.
• Educate drivers on payroll processes, deductions, and company policies.

Minimum Job Qualifications:

• 2 years of experience working in a professional business or customer service environment.
• Strong interpersonal and communication skills to build rapport with drivers and team members.
• Excellent attention to detail and ability to handle confidential information.
• Effective and professional verbal and written communication skills

• Skills in Microsoft Excel and Outlook
• Experience in payroll processing, preferably in the transportation or logistics industry a plus.
• Familiarity with driver-specific payroll components, such as per diem, mileage reimbursements, and fuel surcharges a plus.