Payroll & Scheduling Manager - Desert Diamond Casino & Hotel

Position Summary:
Under direct supervision of the Senior Payroll Manager, manages and coordinates all aspects of Tohono O’odham Gaming Enterprise (TOGE) payroll & scheduling operations. Maintains confidentiality of all privileged information

This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Essential Duties & Responsibilities:
* Analyzes, prepares and inputs payroll data  
* Uses an automated system to produce accurate and timely payroll  
* Assists departments to create schedules according to the needs of TOGE business operations
* Assists departments to identify missing schedules, time punches and all other scheduling issues that may arise with the timekeeping & scheduling system
* Works with other Finance Department team members as well as other departments on all timekeeping system issues
* Ensures compliance with all applicable state and federal wage and hour laws
* Prepares weekly, monthly, quarterly and year-end reports for upper management
* Directly oversees the supervision of Payroll team members, which includes training coverage, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates team members to achieve peak productivity and performance 
* Directly oversees and coordinates the production of all biweekly, payrolls; oversees the issuance of special checks on a daily basis 
* Cross-trains team members for full coverage of all payroll tasks
* Manages the development, implementation, and administration of department records systems and procedures; oversees, monitors, and quality controls the data entry of all payroll records into the Human Resources Informations System (HRIS) 
* Works with the Human Resources Department on the testing of changes made to the HRIS
* Plans and manages departmental workflow; approves all master payroll calendar processing schedules
* Plans, coordinates, and oversees the production and distribution of all team members tax statements and notifications as required by law 
* Validates payroll interphase for payroll expenses posting to the general ledger
* Processes and submits payment for federal and state taxes
* Verifies direct deposit file accurately posts to team members’ accounts
* Reconciles team member hours paid against actual hours worked, quarterly tax reports and employee benefits
* Maintains confidentially of all team member information
* Contributes to a team effort and accomplishes related results as required
* Provides timekeeping system training for new team members at all TOGE locations  
* Provides ongoing recommendations and implementation of improvements of the timekeeping system  
* Performs other duties as required

Minimum Qualifications:
    
Education and Experience:
Bachelors in Accounting or related field plus five (5) years of payroll supervisory experience; or equivalent combination of education and experience. No felony, theft or stealing convictions. Must be able to pass a pre-employment drug/alcohol screen, background investigation, obtain and maintain gaming license.

Knowledge, Abilities, Skills, and Certifications:
* Knowledge and experience of HRIS and Timekeeping Systems
* Knowledge and understanding of payroll policies and procedures
* Knowledge of tax regulations
* Knowledge of the payroll aspects of team member benefits policies, procedures, and reporting requirements 
* Knowledge of business English and business math
* Knowledge of all relevant payroll, employment, and income tax laws, regulations, and operating guidelines 
* Knowledge of records management and basic accounting procedures
* Ability to communicate effectively in the English language both verbally and in writing
* Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels
* Ability to maintain confidentiality
* Ability to handle multiple tasks and meet deadlines
* Ability to carry out instructions furnished in verbal or written format
* Ability to work independently with minimal supervision
* Ability to make procedural decisions and judgments involving sensitive and confidential issues under stressful conditions 
* Ability to supervise and trainteam members, to include organizing, prioritizing, and scheduling work assignments 
* Skill in operating business computers and office machines, including working in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint)
 
Physical Demands:
While performing the duties of this job, the team  member regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The team  member frequently is required to walk.  The team  member occasionally is required to stand; and stoop, kneel, crouch, or crawl. The team  member must occasionally lift and/or move up to 25 pounds.

Work Environment:
Work is generally performed in an office setting with a moderate noise level.  Some work is performed in a casino setting with exposure to second-hand smoke and a high noise level.  Evening, graveyard, holiday and/or weekend work may be required.  Extended hours and irregular shifts may also be required.