Payroll Operations Manager - University of Oregon
Eugene, OR
About the Job
Department: Business Affairs
Appointment Type and Duration: Regular, Ongoing
Salary: Commensurate with experience.
Compensation Band: OS-OA08-Fiscal Year 2024-2025
FTE: 1.0
Application Review Begins
January 29, 2025; Position open until filled.
Special Instructions to Applicants
Application materials must include a resume and contact information for three professional references.
Department Summary
Payroll Services is a unit within Business Affairs in the Finance and Administration portfolio. Finance and Administration is a vibrant and varied portfolio serving all aspects of campus life. Finance and Administration employees perform a wide range of functions including offering essential financial tools and support to the university’s many departments, providing key resources to employees, and keeping the campus safe, clean, accessible, and beautiful.
Business Affairs (BA) provides efficient and effective business services for University of Oregon (UO) students, faculty, and staff; manages and secures UO material assets; and ensures UO business is conducted in accordance with all applicable regulations, policies, procedures, Generally Accepted Accounting Principles (GAAP), and sound business practices.
Business Affairs consists of 5 divisions reporting to the Associate Vice President for Business Affairs/Controller and provides direct services to staff, students, and UO departments: Financial Services/Accounts Payable/Travel, Student Financial Services, Payroll, BA Information Systems, and Treasury Operations. These divisions manage one of the largest payrolls in Eugene, support UO supplies & services expenditures totaling more than $500 million, and manage the billing and collection of tuition and fees for more than 24,000 students. Business Affairs has approximately 64 FTEs and an annual operating budget of $6.6 million.
Position Summary
The Payroll Operations Manager oversees daily operations of the University’s central Payroll office including:
• Monthly payroll processing for 11,000 Faculty, Officers of Administration, Classified staff, Graduate, Student, and Temporary employees.
• Daily maintenance and creation of Banner employee, job, and deduction records.
• Coordination with the Office of Human Resources on varied topics, including paid leave, benefits administration, job record data, and collective bargaining agreement compliance.
The university uses the Ellucian Banner Human Resources Information System (HRIS) for payroll processing and benefits administration, and the UKG Ready Timekeeping and Leave Management system.
The Payroll Operations Manager reports to the Director of Payroll Services and is responsible for supervising approximately ten classified staff and occasionally additional student employees. This position assists the Director with strategic planning, vision, and goal setting for Payroll operations.
The University of Oregon and Business Affairs are committed to creating a more inclusive and diverse institution and seek candidates with demonstrated potential to contribute positively to our diverse community. The ideal candidate will offer skills and experience that contribute in ways that enhance our student experience, our employee environment, and our customer service outreach, and will possess a leadership style that promotes diversity in the workplace.
Minimum Requirements
• Five (5) years of relevant experience (a Bachelor's degree can substitute for three (3) years of experience).
• One (1) year of supervisory experience.
Professional Competencies
• Ability to provide excellent customer service, and work effectively and respectfully with faculty, staff, students, and outside professionals from a variety of diverse backgrounds in a collaborative setting.
• Attention to detail and ability to present information and ideas clearly and effectively in writing, verbally, and/or visually; proficiency with computers and Microsoft Office products (primarily Excel and Outlook).
• Ability to effectively manage and prioritize competing demands in a fast-paced, deadline-driven environment, problem-solve, and gather and analyze data.
• Capacity to inspire others to innovate and to achieve sound results under strict deadlines.
• Knowledge of multi-state, federal, and international wage and hour laws and regulations, including interpretations.
Preferred Qualifications
• Two (2) years of supervisory experience.
• Experience supporting employees and constituents with a large complex database (for example Workday, SAP, PeopleSoft, Banner, QuickBooks, and UKG Ready).
• Experience working in a university, unionized environment, or other complex settings that use a central payroll processing system and time and attendance system.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background check.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.