Payroll & Office Management Assistant - Procare HR

At Procare HR, we're on a mission to transform workforce outcomes for care providers through our industry-focused HR services model. We offer comprehensive HR services, including payroll processing, benefits administration, workers compensation management, and general HR support. Our core values drive our culture, emphasizing positivity, curiosity, accountability, gratitude, and growth.

Who We Are - Core Values

• We strike the gong – Actions have a ripple effect. Every engagement is an opportunity to have a positive impact on our clients and team.
• We laugh – Laughter is contagious. Keep it light when things are tough. Life is short, celebrate.
• We explore – Individual curiosity and resourcefulness lead us to better solutions.
• We show up – Sense of duty and accountability is part of our DNA. How we show up matters.
• We are grateful – We are grateful for our clients and for each other, and approach all situations with humility. We appreciate the experiences that have shaped us.
• We grow - We embrace the struggle that comes with personal growth so that we can better ourselves and our team.

About The Role

As the Payroll & Office Management Assistant, you will own the payroll distribution process and provide essential administrative support. You will ensure accurate and timely processing and distribution of manual paychecks, pay cards, other payroll-related projects and tasks, and maintain proactive communication with client employees. Additionally, you'll support office management tasks, vendor relationships, and assist with HR-related shipments. Working hours for this position are M-F 9:30am - 6:00pm.

 Responsibilities

Payroll Distribution

• Review, fold, and mail checks and pay cards.
• Pull pay cards and mail them to client employees.
• Communicate with the designated payroll account manager to set up pay cards properly.
• Resolve pay card issues proactively by communicating with client employees.

• Resolve client direct deposit returns.
• Ensure accurate and timely completion of all payroll-related documentation and tasks.
• Assist in various payroll-related administrative projects as needed.

• Provide backup support to the executive assistant in office management tasks.
• Maintain and use office equipment.
• Manage office supplies and equipment maintenance.

• Pick up and maintain vendor relationships, particularly with FedEx.
• Coordinate shipments and deliveries, ensuring timely and accurate processing.

• Assist the HR Generalist with shipments for new hire employee equipment.
• Support HR-related administrative tasks as needed.

• Have a high school diploma (required), an associate degree in a related field, preferred
• Possess at least 1 year of office management experience, preferred experience in payroll processing and administrative support
• MUST have reliable transportation/access to a vehicle for FedEx drop offs and pickups
• Possess a high level of accountability and service orientation
• Are proficient in office software and equipment, Microsoft Office Suite (required)

The Perks

• Health insurance, with the company paying the single employee premium
• Company paid dental insurance
• Company paid life insurance
• Company paid short- and long-term disability insurance
• A 401K plan with company match
• Paid Time Off
• Additional ancillary benefits including Vision, Cancer, Critical Illness, Hospital Indemnity, Voluntary Life/AD&D, Accident and Legal
• Company paid parking at HQ – located near public transport in the vibrant North Loop

This job posting contains some general information about what it is like to work with us and is not a complete job description. We perform a number of different tasks every day, and this posting does not list all of the essential functions of the job.

We provide equal employment opportunities to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Discrimination of any type will not be tolerated.

We are an Equal Opportunity Employer.

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