Payroll Manager | UBS Arena - Oak View Group

Under general direction of the VP of Finance, the Payroll Manager ensures the efficient and effective operations of the organization’s payroll function for the UBS Arena location which includes exempt, non-exempt, and union employees. 

Compliance with all regulatory agencies and adherence to OVG’s accounting and Human Resources policies is critical. The Payroll Manager will provide support and maintain a high level of customer service to all employees of the company.

Pay Range: $90,000 to $100,000

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

job expires 8/31/2024

Ensure accurate processing and recording of all company payroll including union and non union payrolls

Manage and oversee all payroll processing activities, including calculating and processing employee wages, salaries, bonuses, and deductions

Work closely with union representatives to ensure accurate and timely processing of union -related payroll activities

Resolves employee concerns in a timely manner by thoroughly researching and investigating the issue(s) and reporting back the findings to the employee or escalating to the VP Finance for resolution

Create and audit reports required by local Collective Bargaining Agreements

Monitor changes and remains current on legal, regulatory, or governmental requirements (e.g., wage and hour, garnishments, tax matters, 401K and other benefit deductions)

Validates and prepares off-cycle manual check requests to ensure that all employees receive any additional funds owed

Assist with uploading of files for new hires and employee changes using ADP EV5 Payroll Systems

Process employee direct deposits and tax withholding changes

Maintains the accuracy and integrity of the payroll system by carefully reviewing all entries made and remaining aware of their impact on the payroll process

Maintains confidentiality regarding associates' personal information and payroll data at all times

Assist in evaluation of ADP EV5 Payroll System to determine changes necessary for better process flow

Update individual payrolls as stipulated by management, such a tax deductions or salary adjustments

Will oversee, supervise, and determine changes necessary for optimal process flow

Maintaining payroll systems implementing best practices to improve processes and enhance efficiency and accuracy

Ensuring all payroll systems comply with federal tax laws and legal requirements

Create state and federal withholding accounts on behalf of the company, as necessary, to ensure proper quarterly/ annual filings

Generate payroll reports for management and finance departments

Build partnerships and solicit feedback from internal and external business partners to define and develop successful scalable processes and practices for the company

Oversee the preparation of required reports or payments to government agencies, insurance companies, or other organizations

Act as a payroll liaison between Corporate Payroll and UBS Arena

Three to five years’ experience in a payroll position with increasing level of oversight and responsibility

Thorough understanding of accounting and financial reporting principles and practices

Demonstrate knowledge of payroll and tax issues, basic knowledge of employment law

Experience with collective bargaining units, or union payroll

Advanced proficiency with computers in a Windows platform including Microsoft applications, accounting/payroll/HRIS systems and ADP Enterprise

Extensive experience preparing accurate spreadsheets and reports

Consistent and reliable attention to detail, accuracy and validity

Ability to multi-task in a fast-paced, changing environment

Must work well under pressure of deadlines

Ability to successfully interact and collaborate all team members professionally and supportively

Excellent organizational and time management skills; ability to delegate tasks as required

We are committed to ensuring all our buildings and office locations are the safest in the world for artists, teams, employees, and fans. Based on recent encouraging trends in the U.S. and Canada. We highly encourage our employees to continue to get vaccinate and boosted against COVID-19.   Should circumstances change, we may need to reinstate vaccination requirements, in whole or in part, to safeguard the health of our employees, guests, performers, athletes, and partners.