Payroll Manager at Vaco, LLC
Memphis, TN 38120
About the Job
Position Overview: Manage and supervise the payroll department; ensuring all payrolls run properly and are completed. Review various payroll reports to ensure accuracy and timeliness of payroll processes and to resolve problems. Ensure payroll taxes and court checks are properly filed and/or paid in compliance with current payroll tax or other laws. Develop and maintain procedures that help to minimize errors and streamline department processes / procedures. Provide training to staff to insure procedures are followed. Work directly with accounting to maintain needed analytical reports, monthly re-class entries, general ledger structure.
Essential Job Functions
- Manage weekly payroll process and departmental reports for all companies
- Process wage assignments and legal levies against wages and insure timely payment to courts
- Maintain employee’s master file for changes and new hires
- Record Retention
- W2’s preparation, balancing, and distribution
- Provide guidance to the department in areas such as organization and procedures
- Supervise / Manage subordinate personnel: determine work load and delegate assignments, training, monitoring, and evaluating performance along with initiating corrective or disciplinary actions, attendance calendar
- Monitor and evaluate operations, programs, processes for quality and effectiveness – make recommendations for improvement
- Work closely with HR to implement and improve processes – along with special projects
Other Job Functions
- Other duties as assigned
Requirements
- Ability to read, interpret and apply laws, rules, regulations, policies and / or procedures – insure compliant with current labor laws and taxes
- Ability to communicate and supervise others
- Ability to show sensitivity, tact, and professionalism with a goal of maintaining the department’s integrity
- Ability to make a decision or problem solve by using logic
- Sound Background in payroll or CPP certification
- Accounting
- Computer Skills, Excel, GP, Microsoft Word
Other Skills/ Abilities
- Payroll Knowledge
- Detailed
- Willingness to work the hours to get the job done
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.