Payroll Manager - Vista Global

Vista America operates the Vista Members’ fleet in the US. Together, Vista and Vista America provide clients with the most advanced flying services at the very best value anytime, anywhere.

We are hiring for a Payroll Manager. This new role can be based at our Columbus, Ohio office, or our Fort Lauderdale, Florida office.

This role reports to the Director of Human Resources and directly line manages four Payroll Specialists. You will be responsible for overseeing and supervising the payroll functions for Vista America and Vista’s US entities, ensuring timely and accurate pay processing in compliance with government regulations. This role involves collaboration with multiple departments and requires effective management of relationships and deliverables.

Managing

• Managing a multi-entity, multi-state, full cycle semi-monthly and bi-weekly payroll process.
• Driving sustainable and scalable process efficiencies and strengthening internal controls.
• Overseeing the team’s daily workflow and priorities, and providing professional and technical guidance, and mentoring.
• Handling escalated issues.
• Overseeing and supporting period-end payroll and year adjustments and reporting, and all quarterly and end of year payroll tax filings (e.g., W-2’s).
• Reviewing payroll reports, reconciliations, analysis, and other deliverables.
• Publishing annual payroll and holiday calendars.
• Managing payroll communications.

Processing Payroll

• Managing timecard process for approximately 1500 employees. Reviewing accuracy and completeness of overtime, vacation, sick, and leave.
• Ensuring EE 401(k) elections and ER contributions are properly reflected in ADP, Fidelity, and the general ledger.
• Processing adjustments and allowances such as: garnishments, supplemental wages, and stipends.
• Preparation and multi-state tax filing.
• Coordinating with HR and Benefits teams for processing and administering benefits, salary increases, policy and procedures, and employee on-boarding and terminations.

Compliance

• Communicating new laws and regulations that may have an impact on employees’ pay and related obligations.
• Facilitating efficient and timely payroll audits.
• Overseeing garnishments processing in compliance with state and federal laws and regulations.
• Reviewing reconciliations between wage and labor detail and reconcile payroll as needed.
• Performing audits of payroll detail for accuracy and ensure compliance with quality assurance measures and maintain procedural manuals.

• 5+ years of full payroll processing cycle.
• Bachelor degree in Business Administration, Human Resources, or Accounting or related studies.
• Knowledge of multi-state payroll tax regulations.
• Must understand payroll processing and accounts payable.
• Excellent verbal and written communication skills.
• Excellent coaching and developing skills.
• ADP WorkForceNow, ADP Workforce Manager, Tier 1 ERP (SAP, Oracle, or equivalent), and MS Excel and MS Word experience preferred.