Payroll Manager - Human Kinetics

Human Kinetics is headquartered in Champaign, IL. This position is full-time and fully onsite.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Human Kinetics is committed to building a more diverse workforce. We welcome BIPOC candidates and others who identify with underrepresented groups to apply.

Human Kinetics is committed to the full inclusion of all qualified individuals. As part of this commitment, Human Kinetics will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact HR at 217-403-7609.

Applicants are not obligated to disclose expunged juvenile records of adjudication, arrest, or conviction as part of the application process.

*Learn more about our perks and benefits here: https://us.humankinetics.com/pages/human-kinetics-compensation-benefits-information

Job Summary

The Payroll Manager is responsible for administration of the payroll function of Human Kinetics. They are responsible for payroll-related accounting and tax reporting. They handle the accounting for company benefits plans. They are responsible for day-to-day administration and annual administration of the company 401(k) and ESOP plans and coordinates the 401(k), ESOP, and Workman's Comp. audits. They prepare financial reports for the preparation of the quarterly cash flow and annual budget. They handle the monthly payroll-related entries to the general ledger and other administrative duties as needed

Essential Functions

1. Accurately and efficiently manage the biweekly payroll function of the company. Maintain accurate and current payroll records in Human Kinetics' human capital management application (UKG Software). Ensure the direct deposits are transmitted before payday. Process staff recognition awards during payroll processing. 
2. Complete all responsibilities related to payroll-related accounting. This includes entering all payroll-related journal entries into the General Ledger (G/L), creating monthly payroll accruals, and reconcile all payroll-related G/L accounts.
3. Ensure employee state, local, and unemployment tax collection systems are set up accurately for remote workers in applicable state systems and in UKG.
4. Complete payroll-related tax reporting, reconciling wages and taxes by state to compare and approve against returns prepared by UKG quarterly. Reconcile payroll annually to W-2 totals provided by UKG. 
5. Administer HK's 401(k) plan under the direction of the CFOO. Keep plan records, track new hire entry date, and enter information into payroll system. Prepare biweekly 401(k) salary deferrals and loan payments to submit to Charles Schwab and transmit the information by employee to the third-party administrator. Initiate 401(k) and loan deposit per the Department of Labor timeline requirements. Review quarterly statements for accuracy and resolve any discrepancies with third-party administrator.
6. Administer the company ESOP plan under the direction of the CFOO.  Provide census information to the third-party administrator. This includes a worksheet to confirm eligible participants for annual share distribution. Review statements and reports provided by the third-party administrator for accuracy before annual statements are released.  Track diversification information annually and provide participants with the information needed.  Coordinate all information needed to provide the third-party administrator with terminated participants who are either eligible for distribution or forfeiture at year end. 
7. Be the primary contact on the annual 401(k) and ESOP audits, preparing and reviewing information needed for the Auditor and the Third-Party Administrator to complete both audits and file the plans' 5500 reports. 
8. Maintain salary schedule and new hire schedules for quarterly cash flow and annual budget updating report schedules to ensure reported correctly for final reviews.
9. Provide customer service to employees with any payroll, 401(k), or ESOP related questions or concerns.

Secondary Functions

1. Prepare monthly bank statement reconciliation for the main checking account.
2. Back up the Administrative Specialist, Finance as needed.
3. Keep Administrative Specialist, Finance up to date with all payroll related issues for purposes of running a payroll quarterly.
4. Reconcile the Section 125 bank account weekly and oversee ACH debits from checking account by Chard Snyder.
5. Maintain spreadsheet for Community Meal program and reconcile to the G/L.
6. Assist with various projects when needed.
7. Prepare and transmit information needed for Annual Workers Compensation audit.

Job Qualifications

Required Education: High school diploma or equivalent. Two semesters of course work in bookkeeping/accounting, or equivalent work-related experience.

Preferred Education: Associate degree in Accounting or Finance and/or Payroll Software Certifications.

Required Experience: 

Excellent verbal and written communication skills.
Proficiency with word-processing and Excel.
Good math and analytical skills.
Demonstrated organizational skills.
Ability to set priorities and manage multiple tasks.
Independent decision-making skills.

Preferred Experience: 

Experience with Payroll Software (i.e. UKG).
ESOP and 401(k) administration.

Required Competencies:

Confidentiality

Integrity

Resourcefulness

Effort

Respect

Teamwork

Stewardship

Job Demands:

Office Equipment: Frequent phone, computer, and calculator use. Occasional use of a copier.

Mental Demands: Frequent problem-solving, data interpretation, reading/writing, and organization required. Occasional decision-making required.

Physical Demands: Frequent sitting, occasional standing, walking, and carrying items required. Rare lifting (20lbs.).

Working Conditions: Indoor, office environment.

Other Duties: 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.