Payroll & Human Resources Specialist - Mid-West Electric

Are you a Payroll & Human Resources Specialist seeking to join a creative and dynamic organization dedicated to maintaining a safe and supportive work environment? We are looking for a strong team member who can bring experience to our organization. This role offers the chance to put your skills to full use while contributing to a company with an exceptional reputation for quality and excellence!

About the Company:

Mid-West Electric is a full-service electrical organization dedicated to quality, safety, and innovation across electrical contracting, service and maintenance, and low voltage integrated systems. For over 70 years, Mid-West has led projects ranging from small-scale initiatives to 100+ million-dollar sites, earning recognition for their leadership in on-site safety, risk management, and educational training for team members and clients. With a creative and dynamic team approach, Mid-West Electric company is committed to being a trusted partner, ready to deliver practical end-user solutions with exceptional problem-solving power.

The Position:

The Payroll & HR Specialist will manage the complete processing of company payroll and benefits administration for Mid-West Electric. This position is also responsible for delivering comprehensive human resources services, policies, and programs, while providing guidance to company managers on human resources related issues, questions, and concerns.

Position Responsibilities:

• Verify time records and reporting, for weekly payroll purposes.
• Prepare and process weekly payroll and associated information.
• Update payroll records and handle routine changes to employee information.
• Perform basic reconciliation and auditing processes during each pay cycle.
• Respond to pay-related inquiries from staff and research and resolve errors or omissions.
• Follow all processing procedures, adhere to policies, and maintain confidentiality.
• Responsible for administering the attendance program and Paid-Time-Off (PTO) accruals.
• Generate all payroll and benefit reports for accounting.
• Provide assistance to centralized payroll support staff.
• Prepare and file all necessary payroll tax reports in compliance with federal, state, and local regulations.
• Manage year-end processes, including the preparation and distribution of W-2 forms.
• Provide support for 1099 processing and inquiries for independent contractors.
• Coordinate and report workers' compensation claims and maintain compliance with related regulations.
• Prepare and submit payroll-related reports for unions.
• Generate and analyze payroll reports to identify trends and discrepancies, providing insights for management.
• Prepare reports related to payroll tax liabilities and assist in the reconciliation of payroll tax accounts.
• Maintain Human Resource Information System (HRIS) records and compile reports from the database as requested.
• Administer various human resources plans and procedures for all company personnel and assists in the implementation of personnel policies and procedures.
• Support the employee life cycle from hiring through terminations.
• Maintain compliance with federal and state regulations concerning employment.
• Ensure proper I-9 compliance, through facilitating and managing all I9 Forms/E-Verify cases for new hires.
• Assist hiring managers & employees in onboarding processes, including orientation for new employees, and ensure all onboarding items are completed.
• Administer company leave program if appropriate, to include FMLA.
• Administer employee health and welfare plans and act as liaison between employees and insurance providers, to resolve any employee benefits-related issues.
• Assist with enrolling employees and addressing employee inquiries, and monitor employee eligibility and process enrollments, cancellations, or changes.
• Maintain compliance with federal, state, and local employment laws and regulations, and recommend best practices; review policies and practice to maintain compliance.
• Establish and maintain relationship with union benefits contact and inquire as needed for questions regarding plan details.
• Responsible for all fiduciary filings regarding benefits including 401(k).
• Assist in the preparation and submission of all required documentation for compliance audits.
• Monitor changes in employment laws and regulations, providing recommendations for updates to company policies.
• Assists in the planning and execution of employee relations events to foster teamwork and employee engagements.
• All other duties as assigned.

Qualifications:

• High school diploma or GED is required.
• Bachelor's degree in a related field is a plus.
• 5-7+ years of Payroll experience is required, preferably in a construction environment.
• Experience with employee benefits coordination is preferred.
• Bilingual in English and Spanish is a plus.
• Union experience is highly preferred.

Desired Skills and Competencies:

• Excellent verbal and written communication skills.
• Ability to multi-task, effectively manage time, and plan strategically.
• Excellent attention to detail.
• Demonstrated ability to problem solve effectively.

Why work for Mid-West Electric?

In addition to joining an innovative work environment, our compensation and benefits package are designed to encourage longevity within the company. Below are some of the benefits offered:

• Paid Time Off
• 401k
• Medical, Dental, Vision Benefits
• Life & AD&D Insurance
• Paid Holidays

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Apply today and tell us why you would be a good fit for our Payroll & Human Resources Specialist role!

Mid-West Electric Co. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetics, status as a protected veteran, or any other protected status established by federal, state, or local laws.