Payroll and HR Coordinator - KCG Companies

About Us: KCG Companies is a leading vertically integrated real estate development and construction firm specializing in the development of sustainable multifamily housing. Our commitment to quality, innovation, and affordable housing is at the core of everything we do.

Position Summary: The Payroll and HR Coordinator will play a key role in ensuring smooth payroll processing and providing HR support for employee orientation, onboarding, and other HR functions. This role is essential in maintaining KCG’s commitment to efficient and accurate payroll administration, as well as fostering a welcoming and organized onboarding experience for new employees.

Requirements

• Payroll Processing:
• Administer end-to-end payroll processing for all KCG employees on a weekly and bi-weekly basis, ensuring accuracy, compliance, and timeliness.
• Handle payroll-related inquiries, discrepancies, and adjustments promptly.
• Prepare and submit payroll reports, including tax filings, as required by federal and state regulations.
• Collaborate with Finance to ensure accurate reporting of payroll expenses.
• Employee Onboarding & Orientation:
• Organize and conduct new employee orientation, covering company policies, benefits, and payroll procedures.
• Coordinate new hire paperwork, including I-9 documentation, benefits enrollment, and policy acknowledgments.
• Serve as the primary point of contact for new hires during the onboarding period, ensuring a seamless integration into the company.
• HR Administration & Support:
• Manage employee files and records in compliance with legal requirements and company policy.
• Assist with benefits administration, employee data updates, and any HR-related documentation.
• Support employee relations by addressing payroll and basic HR inquiries, escalating issues as necessary.
• Aid in updating and maintaining HR systems with accurate employee information.
• Participate in HR initiatives and projects as assigned.

Qualifications:

• Education:
• High School Diploma or equivalent required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Experience:
• 2+ years of payroll processing experience, with proficiency in payroll software and timekeeping systems.
• Familiarity with HR functions, including onboarding, employee orientation, and basic employee relations.
• Experience with HRIS systems and payroll software required. Paylocity experience preferred.
• Skills & Competencies:
• Strong attention to detail with a commitment to accuracy.
• Excellent organizational and time management skills.
• Ability to handle confidential information with professionalism and integrity.
• Effective communication skills, both verbal and written.
• Customer service-oriented with a positive approach to employee support.

Key Performance Metrics:

• Accuracy and timeliness of payroll processing.
• Efficiency in onboarding process and completion of orientation for new hires.
• Responsiveness to employee inquiries related to payroll and HR functions.

Abilities:

• Excellent verbal and written communication skills.
• Ability to collaborate with a team of professionals across various disciplines.
• Professional and positive interaction with subordinates, peers, and supervisors.
• Maintain a positive attitude and cooperative working relationship with all employees.
• Ability to recognize and manage priorities.
• Demonstrate good judgement in reporting and solving issues.
• Exhibit a “Can Do” Attitude.
• Function independently with minimal supervision while demonstrating good planning skills.
• Ability to multi-task effectively.
• Show initiative in taking on additional responsibilities as schedule allows.

KCG Values:

• Accountability - We don’t let others let us fail.
• Collaboration - We support each other across departments.
• Entrepreneurship - We work with an ownership mindset; own the work, the problem and the solution. 
• Commitment - We create dynamic communities and foster long-term relationships.
• Transparency - We act responsibly and communicate authentically.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Be part of a team that is focused on values and committed to building better lives through better communities. 
• Grow in your career with our development opportunities.
• Thrive in our collaborative and inclusive work environment.
• Enjoy our industry-leading benefits package and competitive compensation.
• Know that your work makes a positive impact on the lives of those in our communities

EEOC Statement: All employment decisions at KCG Companies are based on business needs, job requirements, and individual qualifications. Qualified candidates are recruited without regard to age, race, color, national origin, gender, and sex.

Please note that we do not accept unsolicited submissions from recruitment agencies. Any unsolicited resumes or candidate profiles submitted without prior agreement from our HR team will be considered as the property of KCG Companies, and we reserve the right to pursue and hire those candidates without any obligation to any third-party recruiter or agency.