Payroll Director at Vaco, LLC
Eatontown, NJ 07702
About the Job
Tinton Falls, New Jersey
Full Time
The Payroll Director oversees all aspects of payroll processing operations. Establishes and oversees payroll processes and procedures for routine processing, tax reporting, and internal financial requirements. The payroll director designs short- and long-term strategies to achieve continuous improvement and efficiencies in payroll processing and delivery options. Keeps senior leadership informed about the status of payroll laws and regulations and develops implementation plans for required changes to operations. Manages direct reports within the company’s payroll department.
Duties and Responsibilities:
- Create ad-hoc wage and management reports, including workers compensation information;
- Assure payroll deductions for employee contributions including insurance and garnishments;
- Assist in processing year end information including W2s;
- Ensure accurate processing, reconciliation and recordkeeping of multi-state payroll;
- Resolve escalated payroll issues and/or discrepancies;
- Lead training initiatives and opportunities for payroll staff;
- Overall responsibility for system management, user training and operational procedures;
- Collaboratively work with cross-functional leadership team as well as with outside vendors to develop and launch new processes;
- Project lead for payroll related projects, including continuous development of processes that are scalable and support the company’s growth;
- Ensures the payroll department is consistently maintaining excellent customer service with team members and external parties;
- Research discrepancies of payroll information on a timely basis to ensure accuracy and prior to processing;
- Perform analysis, generate reports and assist the HR and Finance team with special projects.
- Other duties as assigned. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change.
- Bachelor’s degree in accounting, business administration, human resources, or related field required.
- Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
- Minimum of 10 years work experience in a large, multi-state payroll setting
- Working experience and knowledge of payroll taxes at the federal, state and local levels
- 5+ years’ experience managing a payroll department, including supervision and hands on responsibilities
- 5+ years of payroll experience in the healthcare setting preferred
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.