Payroll Coordinator - NutraCo

NutraCo, a leading provider of Clinical Nutrition Services to Long Term Care facilities across the United States. When you join our team, you become part of a supportive environment where your contributions are valued and acknowledged. We are seeking a detail-oriented and experienced Payroll Coordinator to join our Finance team near Hollywood, FL. This role is essential in ensuring accurate and timely payroll processing for our staff across multiple locations.

Job Summary:

The Payroll Coordinator will be responsible for the accurate and timely processing of payroll using ADP TotalSource and managing payroll-related tasks within a Professional Employer Organization (PEO) environment. The ideal candidate will have experience in the staffing industry and be proficient with payroll systems, particularly ADP TotalSource. This role requires strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality.

Key Responsibilities:

• Payroll Processing:
  • Process bi-weekly payroll for all employees using ADP TotalSource.
  • Ensure accurate data entry and maintenance of payroll records.
  • Verify timesheets and attendance records for completeness and accuracy.
  • Handle payroll discrepancies and resolve any issues in a timely manner.
• Compliance and Reporting:
  • Ensure compliance with federal, state, and local payroll laws and regulations.
  • Prepare and submit payroll reports, including tax filings and other statutory reports.
  • Maintain up-to-date knowledge of payroll practices, tax laws, and regulations.
• Coordination and Communication:
  • Liaise with the staffing team to ensure accurate and timely payroll processing for temporary and permanent staff.
  • Collaborate with the HR department to ensure seamless integration of payroll and HR functions.
  • Provide payroll information and assistance to employees, addressing any questions or concerns.
• PEO Management:
  • Work within a PEO environment to manage payroll functions and benefits administration.
  • Coordinate with the PEO provider to ensure accurate employee benefits and payroll deductions.
  • Assist in the onboarding and offboarding process related to payroll and benefits.
• Auditing and Record-Keeping:
  • Conduct regular audits to ensure the accuracy of payroll data and records.
  • Maintain and update employee payroll records, including changes in salary, benefits, and tax status.
  • Prepare and maintain documentation for internal and external audits.

Qualifications:

• Education and Experience:
  • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
  • Minimum of 3 years of experience in payroll processing, preferably within the staffing industry.
  • Experience with ADP TotalSource and working within a PEO environment is highly preferred.
• Skills and Competencies:
  • Strong knowledge of payroll laws, regulations, and best practices.
  • Proficient in using payroll software, particularly ADP TotalSource.
  • Excellent organizational and multitasking abilities.
  • High attention to detail and accuracy.
  • Strong communication and interpersonal skills.
  • Ability to handle sensitive information with confidentiality.
  • Proficient in Microsoft Office Suite, especially Excel.

Professional Attributes:

• Demonstrates a strong work ethic and the ability to meet deadlines.
• Exhibits professionalism and a positive attitude.
• Ability to work independently and as part of a team.
• Proactive in identifying and resolving payroll-related issues.

Benefits:

• Competitive salary and benefits package.
• Opportunity for professional growth and development.
• Collaborative and supportive work environment.

NutraCo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.