Payroll/Benefits Specialist - Wood Dale School District 7
Wood Dale, IL 60191
About the Job
For job consideration, we request all candidates to complete our application at: https://www.applitrack.com/wd7/onlineapp/default.aspx
REPORTS TO: Business Manager.
JOB GOALS: To assist in the administration of the district’s business affairs so as to provide the maximum educational services for the financial resources available.
QUALIFICATIONS:
REPORTS TO: Business Manager.
JOB GOALS: To assist in the administration of the district’s business affairs so as to provide the maximum educational services for the financial resources available.
QUALIFICATIONS:
- High school diploma including courses in bookkeeping, accounting, business English, and mathematics.
- Two years experience in accounting or bookkeeping or demonstrated competence in the tasks assigned.
- Demonstrated competence in the use of business machines and financial accounting software.
Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
PERFORMANCE RESPONSIBILITIES:
- Receives and computes all payrolls, making deductions for income tax, retirement, health and medical insurance, and other appropriate deductions.
- Maintains records covering all employee deductions and benefits.
- Maintains and updates records for salary contracts, substitute pay tracking, and fixed stipend positions.
- Manages Frontline Time and Attendance (Electronic Timesheet Submission) records and imports them into payroll.
- Prepares withholding, social security, tax returns, and all other tax forms relating to payroll matters.
- Prepares and submits payroll reports to TRS and IMRF on a timely basis.
- Responsible for proper delivery of payroll funds to employees each pay period.
- Completes online transmission of funds and data to TSA and retirement companies each pay period.
- Assists employees with supplemental retirement accounts, such as 403(b), TRS SSP, and IMRF VAC plans.
- Runs payroll reports requested by the CSBO to check the accuracy of payroll
- Mails checks to those employees who are absent during summer months.
- Verifies all amounts before and after checks are machine processed.
- Prepares employee W-2’s for delivery to employees and federal submission.
- Oversees the Open Enrollment Process for employee benefits and is the liaison between the benefit managers and the district. Also, performs health, life, and dental insurance form processing.
- Oversees and organizes wellness initiatives for district employees.
- Maintains current records of employee benefits and deductions.
- Performs Audit of Affordable Care Act records of employees.
- Assures compliance with healthcare regulations of employee benefits.
- Assists employees with questions and provides appropriate forms.
- Manages general supplies of the district for schools and staff.
- Invoices groups for custodial overtime and building use fees for facility use.
- Monitors postage meter; replenishes as necessary.
- Prepares bank deposits and delivers them to the bank.
- Manages compliance with Mandated Training modules assigned by the district.
- Keeps records of tuition reimbursement and post-graduate course credit approvals for teaching staff.
- Performs secretarial duties for the District Office. Includes answering phones, assisting with document management, and helping customers of the district.
- Performs other duties assigned by the Chief School Business Official or designee.
TERMS OF EMPLOYMENT: Twelve months per year.
SALARY RANGE: $55,000-$62,000 depending on qualifications.
Source : Wood Dale School District 7