Payroll & Benefits Specialist - Ignite Human Capital

The People & Culture (P&C) Payroll & Benefits Specialist performs various P&C-related duties.

These responsibilities support Recruiting and Onboarding, Benefits Administration, Training and

Development, HRIS Management, and Safety and regulatory Compliance. In addition, this position

will be responsible for supporting timely payroll processing and associated transactions (including

reporting and analysis) as needed for both US-based and International-based teams, as well as

preparing and maintaining payroll records.

Responsibilities:

• Assists with the recruitment process (application screening, interviews, candidate selection, reference checks, etc.).
• Coordinates hiring process, including issuing job offer letters, distributing new hire packets, conducting orientation, and coordinating onboarding schedule.

• Responsible for consistently reviewing and maintaining employee files assuring all personnel transactions are accurately entered, completed, and documented in a timely manner.
• Assists with developing and presenting various professional training programs; will maintain attendance rosters; and will monitor and track employee training history.

• Administers benefit programs such as life, health, dental, and disability insurance, 401k plans, vacation, sick leave, leave of absence, and employee assistance.
• Prepares employee separation notices and related documentation, and conducts exit interviews. Prepares and distributes final and manual checks for employees as needed.

Supports the verification and processing of payrolls for the US, Canada, and Mexico

teams.

Monitors time and attendance collection and conducts timesheet audits to resolve

any discrepancies.

May support the payment of bonuses, supplemental, and taxable benefits by

reviewing processed reports.

• Verifies, calculates, and process wage garnishments in accordance with local, state, and federal laws. Administer IRS Levy’s and Local Tax Levy’s.

Audits payroll before and after it is submitted, analyzes and reports on changes,

discrepancies, and fluctuations in payroll costs by pulling reports and using formulas to

reconcile data.

Reconciles EE deductions against vendor statements (i.e., 401k, garnishments, FSA,

voluntary benefits, etc.).

Create SOPs for the various payroll processes for business continuity.

Maintains accurate payroll records. Assists with developing and maintaining forms

and controls for payroll-related activities.

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Responsible for system reporting and reconciliations, including payroll funding,

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Supervisory Responsibilities:

None

Professional Qualifications:

accounting reporting obligations, internal and external reporting, quarter end

processes, year-end W-2/T4 reporting.

Supports organizational audits by working with other departments/stakeholders

and providing reports as needed.

• Remains knowledgeable in general employment law and market trends: including EEO, DFEH, Affirmative Action, Cal-OSHA, ADA, FLMA and other state and federal requirements.
• Promptly responds to inquiries regarding the organization’s processes, policies, procedures, payroll, timekeeping, PTO, and other related inquiries.

• Continuously strives to provide excellent customer service, interpersonal communication and serves as a source of accurate information.

Other duties as assigned.

• Bachelors degree in human resources or related field preferred; or 2 to 4 years of HR related experience and/or training; or equivalent combination of education and experience.
• Knowledge of the policies, procedures, and best practices relating to Human Resources.

• Foundational knowledge of federal and state laws, labor and employment enforcement agencies, and compliance requirements.
• Minimum of 3+ years of experience in multi-site, multi state and international payroll.

• Experience with HRIS platforms (Dayforce a plus)

• Strong experience in payroll processing and systems applications specifically in payroll operations and employee data maintenance.

• Bilingual in English and Spanish helpful but not required.

• Ability to use Microsoft Office Suite (Word, Excel, PowerPoint, etc.).

• Able to interpret, apply, and communicate organizational policy.

• Excellent verbal and written communication skills and interpersonal effectiveness at all levels in the organization and across cultures.

• Must work well independently and as part of a team to build effective internal and external relationships.

• Contributes to building a positive work environment.

• Ability to act with integrity, professionalism, and confidentiality.

• Ability to research and analyze various types of data and information.

• Strong organizational, analytical, and problem-solving skills.

• Demonstrates attention to detail, accuracy, and thoroughness.

• Excellent time management skills with a proven ability to meet deadlines.

• Ability to deal with frequent interruptions, changes, delays, or unexpected events.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must be able to lift and/or move up to 15 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

Work is performed inside a temperature-controlled office building with open floor plan. This job

operates in a professional office environment with a business casual dress code. This role will

routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets

and fax machines. Must be able to work in a fast-paced environment.