Payroll and Benefits Specialist - Virtual Company
Blue Ash, OH 45241
About the Job
Payroll:
- Process bi-weekly payroll on time and accurately. Process payroll for 3 companies and 100+ employees. Ensure payroll is signed off timely and within established deadlines to meet processing timelines.
- Act as a subject matter expert and/or resource to others for payroll processing.
- Assist supervisors and associates in the resolution of payroll issues and ensure timecards are signed off in a timely manner.
- Assist, mentor, and/or train associates as needed.
- Analyze, prepare, and enter payroll data using automated system to produce accurate and timely pay cycle.
- Compile and process payroll data such as PTO time, Bereavement, Jury Duty, Terminations, commission and/or bonus, overtime, child support, garnishments, deductions, reimbursements etc.
- Research missing or incomplete payroll data with departmental personnel.
- Process any retroactive pay, off-cycle pay, bonuses and other special pays as directed by management.
- Process employee promotions, pay changes, bonuses, and terminations in a timely manner.
- Maintain knowledge and adhere to all local, state, and federal payroll-related laws, regulations, and taxes.
- Responsible for setting up local withholding accounts and investigating local tax notices.
- Review, analyze and verify payroll earnings records to ensure accurate taxable wages and withholdings for monthly, quarterly, and annual reporting
- Reconcile biweekly/monthly employee benefit invoices and payments
- Create or run standard or custom payroll reports and distribute as necessary
- Responsible for creating, auditing, balancing, and issuing Employee W-2's according to IRS guidelines and performing all year-end payroll processes.
- Serve as primary contact with all our service providers
- Monitor benefits processing and assist with annual open enrollment process
- Advise new and current employees of their benefit options
- Monitor transfer of data to external contacts for services, premiums, and plan administration
- Organize leaves of absence and process claims or requests (medical, worker's compensation etc.)
- Ensure organization complies with applicable government regulations
- Facilitate COBRA
- 401k, HSA, and FSA management and administration
Additional Responsibilities:
- Establish and maintain employee electronic records and maintain and secure physical personnel files
- File relevant reports and documents as needed
- Complete Employee verification requests
- Participate in audits of payroll, 401k, personnel files, I-9s, worker’s comp, and more
- Additional Accounting & HR team support based on business needs
Required Education and Experience
- Bachelor’s Degree preferred
- 3-5 years of payroll experience, required
- Paycor experience, preferred
- Understanding of payroll laws and functions.
- Excellent organizational skills - Ability to maintain excellent weekly, monthly, quarterly and year-end records, reports and documents.
- Must be timely and efficient.
- Must be able to communicate effectively with all levels of employees
- Personal character in accordance with company’s core values and beliefs. Required to pass a drug and background check.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.