Payroll Benefits Manager - Sisley Paris

Sisley Paris is a French cosmetics company that specializes in creating and distributing high-end skincare, make-up products, and fine perfumes. It is currently sold in high-end retail distribution in the US & Canada such as Neiman Marcus, Nordstrom, Saks Fifth Avenue, Bloomingdales, Holt Renfrew & Blue Mercury, as well as online, spas and owned retail. The brand retails over $100M annually and is experiencing double digits growth.

Founded in 1976 by Hubert d’Ornano, Sisley was a pioneer in using botanical active ingredients and essential oils in beauty products. With a rigorous approach to research and a focus on Phyto-Cosmetology, Sisley offers innovative and high-quality products. The Company upholds five core values: Collaborative, Mindful of others, Entrepreneurial, Responsible, and Organized. These values are at the heart of everything we do and inspire our employees to embody them in every aspect of their work. 

Luxury French cosmetics brand, Sisley-Paris, is looking for a dynamic and experienced Payroll & Benefits Manager to oversee and optimize our payroll and benefits operations. In this role you will lead the end-to-end payroll process for over 700 employees across the USA and Canada, ensuring accuracy, efficiency, and compliance. The ideal candidate will drive continuous improvement initiatives, streamline operational workflows, and deliver exceptional service to our employees.

If you have the confidence to lead, the ability to build meaningful relationships with people from diverse perspectives, and the drive to deliver results for your team, this is the perfect opportunity for you!

Core Responsibilities:

General

• Must be an independent thinker with hands-on, can-do, “roll up your sleeves” attitude, an open-minded team player with a collaborative attitude.
• Must be highly organized, detail-oriented, and can thrive in a fast-paced, deadline-oriented and high-energy environment.
• Ability to work well in a team environment but flexible working independently, meeting goals and deadlines.

 Payroll Operations & Compliance

• Manage end to end payroll process for hourly and salaried employees which includes but is not limited to review, validation and reconciliation of payroll data to ensure accurate and timely processing and payment.
• Serve as the payroll expert within the HR team, internal stakeholders, auditors, and one of the primary points of contact for our payroll provider ADP.
• Analyze, audit, reconcile and resolve payroll and timekeeping processing and employee payroll issues to ensure compliance with company policy.
• Work closely with cross-functional teams within the company on payroll, benefits and new business activities to ensure regional payroll needs are identified, considered and communicated.
• Stay current on regulations, benefit changes and labor laws impacting payroll process, and partner with internal stakeholders to stay compliant with all payroll tax jurisdictions.
• Design, develop and implement payroll strategy and operating model within the context of an expanding operation.
• Preparation of various documentations, and summaries for audit and compliance.
• Follow, develop, and maintain internal control policies, procedures, and compliance with respect to the payroll process, including, but not limited to pay policies, payroll calendars, payroll checklists, process maps and other procedural documentation and support internal/external audits
• Review compensation practices on an ongoing basis to determine market competitiveness and internal equity; monitor federal and state regulation changes.
• Support the annual performance appraisal process for corporate & retail employees, including the merit increase and bonus payment process.
• Lead system interfaces of local payroll with US & Canada HRIS systems, third-party insurance and 401K vendors; act as primary liaison with third-party payroll provider.

Budget & HRIS

• Manage the annual payroll budget and forecasting process, including date entry, validation, and submission. 
• Budgeting & forecasting spend on payroll system usage, ensuring payroll activities align with the approved budget. Perform other assignments and special projects as requested.
• Review and track variances to payroll budgeting.
• Track budgeted headcount and FTE to ensure Company maintains consistency with budget. 
• Assess the financial impact of proposed compensation changes on an ongoing basis.
• Manage monthly and annual accruals process and transmit to finance.
• Input and manage HRIS data across multiple platforms; leverage systems and data sources to generate HR reporting; including ADP, and Company organization charts and databases. 
• Maintain and update Employee Joiners/Leavers/Job Change Report. 
• Manage employee onboarding and offboarding procedures.

Benefits Administration

• Administer employee healthcare benefits enrollment and management.
• Manage the annual open enrollment process once a year.
• Conduct EEOC and 5500 filing.
• Manage FMLA and employee Leave of Absence process.
• Reconcile insurance billing. 
• Complete all mandatory reporting required as dictated by rules and regulations, such as the Employee Retirement Income Security Act (ERISA).

 Required Experience and Skills:

• Minimum 5 years’ HR experience; primarily in payroll and benefits administration; knowledge of the retail industry preferred, including an understanding of legal guidelines pertaining to employment.
• High detail-orientation and organization with the ability to manage multiple tasks simultaneously with tight deadlines.
• Ability to manage confidential information with the utmost discretion.
• Strong analytical skills and business acumen with attention to detail.
• Strong problem-solving skills along with the ability to adapt to a rapidly changing and dynamic environment.
• Exceptional communication and relationship building skills.
• Independent self-starter and team player with a strong work ethic.
• Sense of urgency and drive for results.
• Prior experience with ADP.
• A collaborative team player who enjoys working in a cross-functional team environment.
• Proficiency in other Microsoft Office programs, with expert Excel skills.
• Ability to work flexible schedule based on business and event needs, including evenings, weekends, and holidays as needed.