Payroll and Benefits Administrator - Cirtec Medical Corporation

This position is located on-site based out of our corporate headquarters in Brooklyn Park, MN.

This position is eligible for a $2,250 Sign-On Bonus

ABOUT THE COMPANY

Cirtec Medical is more than just another design shop or contract manufacturer, we offer a uniquely comprehensive range of vertically integrated capabilities. Cirtec Medical specializes in complex, difficult to produce components and devices in today’s most advanced product technologies including, neuromodulation, implantable drug delivery, cardiac rhythm management, ventricular assist and interventional devices and delivery systems. We have the capabilities needed to bring products to full production, including assembly, packaging and testing, and in-house sterilization.

Our employees have the expertise needed to design innovative devices, solve complex design challenges, and help bring our customers’ devices to market. If you are interested in working in a fun, challenging, fast-paced environment with a company that is growing and providing leading edge technology, Cirtec is the company for you!

JOB SUMMARY

The Payroll and Benefits Administrator is responsible for providing administrative support in the areas of benefits administration and payroll processing. This role plays a crucial part in ensuring the accurate and timely delivery of employee benefits and compensation. The coordinator will collaborate with HR, finance, and other departments to maintain compliance with company policies and relevant regulations.

ESSENTIAL DUTIES

Benefits Administration:
• Assist with new enrollments, terminations, and changes to employee benefits elections.
• Answer employee inquiries regarding benefits plans, eligibility, and claim procedures.
• Resolve benefits-related issues and discrepancies.
• Maintain accurate and confidential employee benefits records.
• Prepare and submit benefits billing/reports to carriers and regulatory agencies.
• Manager specific benefits projects, such as plan renewals or implementation of new benefits offerings.
• Coordinate with vendors, brokers, and internal stakeholders to ensure project success.
• Develop and deliver educational materials and presentations to employees on benefits plans.
• Conduct open enrollment meetings and provide personalized benefits counseling to employees.
• Foster positive and supportive relationships with employees across the organization.

Payroll Administration:
• Prepare and process bi-weekly payroll.
• Enter all pay-related changes and/or bonuses ensuring proper approval prior to processing.
• Run payroll audit reports; review changes, noting who and what changes were made, for reasonableness.
• Set up supervisors properly with access to ADP analytics and access to their direct report’s profiles.
• Train supervisors on how to approve timecards in ADP.
• Be point on questions from supervisors, managers and employees on payroll-related issues and time
and attendance matters (punches).
• Process terminations timely and issue severance pay, or final checks as needed.
• Request ACH payments for termed employees, as needed.
• Oversee and maintain ADP file feeds, and project/change requests.
• Oversee and process regular funding for FSA & HSA.
• Process Union Dues and funding files monthly.
• Stay informed about changes in payroll and benefit regulations and ensure company compliance.
• Maintain accurate and confidential employee data related to payroll and benefits. Ensure HIPAA
standards are complied with.
• Assist in auditing payroll and benefits records for accuracy and completeness.

Communication:
• Communicate benefits-related information to employees through various channels including new hire
onboarding and educational sessions.
• Complies with company, quality, and safety standards, policies, and procedures.
• Other duties as assigned.

SKILLS AND QUALIFICATIONS

Qualifications:
• High school diploma or equivalent (a bachelor's degree in HR, finance, or a related field is a plus) required.
• Prior experience in a similar payroll and benefits administrative role is required.
• Union experience is required.
• Knowledge of payroll and benefits administration practices, including relevant laws and regulations.
• Proficiency in using HRIS and payroll software (e.g., ADP, Workday, or similar systems).
• Strong attention to detail, organizational skills, and the ability to handle sensitive and confidential
information.
• Excellent communication and customer service skills.
• Ability to work collaboratively in a team and adapt to changing priorities.
• A commitment to maintaining the highest standards of integrity and professionalism.
• Must be able to read, write and speak fluent English.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

WHAT WE OFFER

In return, we offer you:

• A fast-paced work environment
• Paid time off
• 401(k) retirement savings with a company match
• Clean, and well-lit production areas
• Training and career development, with onboarding programs for new employees and tuition assistance
• Financial security through competitive compensation, incentives and retirement plans
• Health care and well-being programs including medical, dental, vision, wellness and occupational health programs

WORKING ENVIRONMENT

Work is performed in an office environment. The noise level in the work environment is usually moderate. The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this position.

EEO STATEMENT

Cirtec Medical Corporation is an Equal Opportunity Minority/Female/Individuals with
Disabilities/Protected Veteran and Affirmative Action Employer

Cirtec Medical Corporation considers for employment and hires qualified candidates without regard to age,
race, religion, color, sex, sexual orientation, gender identity, national origin, ancestry, protected veteran or
disability status or any factor prohibited by law. Cirtec Medical Corporation and all its related companies fully
endorse equal opportunity for all. Cirtec Medical provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in the job application process.