Payroll Auditor (Santa Rosa) - Northern California Behavioral Health System

POSITION TITLE:   Payroll Auditor

REPORTS TO (TITLE):  Controller

DESCRIPTION OF POSITION:

Responsible for validating employee timecards, preparing payroll audit reports, EPOB reports and tracking employee statistics

KEY RESPONSIBILITIES:

·         Reviews time cards for accuracy and validates payroll time against schedules

·         Notify department supervisors of any missed time clock punches for their staff and tracks timely correction of missed punches.

·         Monitor timecards for employee missed or late meals. Ensure missed meal penalties are correctly applied per state law. Educate department supervisors and/or employees on rules for missed/late meals to avoid future violations and penalties.

·         Monitor timecards for accurate use of timeclock punches vs. manual punches added by manager. Educate department supervisors and/or employees on rules for using the timeclock to avoid future manual entries.

·         Run periodic reports detailing staffing vs. patient census ratios, overtime, double time, and Missed Meals. Help identify problem areas and track improvements.

·         Monitor contract employee timecards to ensure efficient use of contract staff. Identify any issues with overtime/double time or call-offs for contract staff. Review invoices from contract staff agencies for accuracy and code to correct departments.

·         Monitor attendance records including absenteeism, tardiness, and call-offs.

·         Acts as backup to Accounting Specialists for AP and Payroll Processing duties.

·         Performs related duties, as requested.

·         Upholds the Organization's ethics and customer service standards.

Requirements

POSITION Requirements:  

Knowledge and Experience:

·         High School diploma or equivalent required.  Bachelor’s degree preferred.

·         2 years healthcare experience in accounting and/or payroll highly desired.

·         General knowledge of Federal and State employment and wage laws.

·         ADP, UKG Payroll system and Doc Link experience helpful.

·         Experience with managing complex and detailed records.

·         Health care industry preferred.

·         Expert level Microsoft Excel required.

Skills and Abilities:

·         Maintains confidentiality of patients at all times

·         Sensitivity to and willingness to interact with persons of various social, cultural, economic and educational backgrounds.

·         Proficiency with software and/or equipment (Microsoft Office applications including Outlook, Word, Excel and PowerPoint.)

·         Strong organizational skills with ability to prioritize projects, work relatively independently, manage multiple tasks, and meet deadlines.

·         Strong written and verbal communication skills.

·         Ability to work independently and as part of a team.

·         Good judgment, problem solving and decision-making skills.

·         Demonstrated commitment to working collaboratively as well as possessing the skills to lead, influence, and motivate others.

·         Ability to work in a fast-paced, expanding organization.

Physical Requirements:  

While performing the duties of this job, this position is frequently required to do the following: 

·         Use standard office equipment and access, input, and retrieve information from a computer.   Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time. 

·         Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population. 

·         Give and follow verbal and written instructions with attention to detail and accuracy. 

·         Perform complex mental functions and basic arithmetic functions; interpret complex laws, regulations, and policies; collect, interpret, and/or analyze complex data and information.

·         Vision: see details of objects at close range.

·         Coordinate multiple tasks simultaneously. 

·         Reach forward, up, down, and to the side. 

·         Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day.

·         Lift up to five (5) pounds.

Benefits

• Medical
• Vision
• Dental
• 401(k)
• 3.5 Weeks Paid Time Off
• $25,000 Life insurance policy is provided at no charge to the employee