Payroll Analyst - Walbec Group

The Payroll Analyst is instrumental in enhancing the accuracy and efficiency of the company's payroll operations. This role extends beyond the responsibilities of a Payroll Specialist by adding a strategic dimension that includes analyzing payroll issues, enhancing system efficiencies, and implementing controls to prevent errors. The Payroll Analyst serves as a vital link between payroll operations and leadership, ensuring robust, compliant, and streamlined processes.

The Company:

The Walbec Group of companies is currently in its third generation of family leadership producing high-quality construction materials and delivering unparalleled professional design, engineering, and construction services.

• Multi-year Milwaukee Business Journal Best Place to Work honoree and a Best Place to Work by Employ Humanity.
• Multi-year Employ Humanity Best Internship Program honoree
• Associated with many exciting state, municipal, federal, and commercial projects. Check out our website for a complete list of interesting projects. walbecgroup.com
• Proud Partner of the Green Bay Packers.

The Position:

Advanced Payroll Processing and Management:

• Execute all functions performed by a Payroll Specialist to maintain seamless payroll operations and provide redundancy support.
• Conduct comprehensive reviews of payroll to ensure accuracy and compliance with legal, contractual, and union agreement requirements. Specific focus includes:
  • Compliance Checks: Routinely monitor payroll outputs to adhere to tax withholdings, benefits contributions, garnishments, and other deductions.
  • Contractual Adherence: Validate payroll against employee contracts and collective bargaining agreements to ensure correct application of pay rates, grade and step increases, and overtime calculations.
  • Audit and Reconciliation: Regularly audit payroll records and perform reconciliations to verify data accuracy, identify discrepancies, and rectify issues promptly.
  • Record Maintenance: Keep payroll-related records up-to-date, reflecting changes in laws, employee status, and internal policies, and maintain documentation for audits and inquiries.
  • Reporting and Documentation: Generate detailed reports summarizing payroll activities, compliance, and any discrepancies, providing these insights to leadership.
• Payroll Troubleshooting and Problem Resolution:
  • Triage payroll-related issues, determining root causes and implementing corrective measures to prevent recurrence.
  • Act as the primary contact for resolving complex payroll issues, offering expert advice and solutions.
• Data Analysis and Reporting:
  • Perform data mining and analysis to extract insights from payroll data, identifying trends, discrepancies, and opportunities for improvement.
  • Develop and deliver comprehensive reports on payroll metrics and compliance to leadership.
• Systems Improvement and Process Optimization:
  • Assess current payroll systems and processes for efficiency and effectiveness.
  • Recommend and implement enhancements and new technologies to improve payroll operations.
  • Document new and existing payroll processes to establish clear, updated guidelines and procedures.
• Control and Compliance Implementation:
  • Develop and implement controls to ensure payroll accuracy and prevent errors.
  • Continuously monitor the effectiveness of these controls in mitigating risks associated with payroll processing.
• Support for Management:
  • Payroll Operations Manager Support: Assist in overseeing the payroll processing systems, guide payroll staff, and ensure optimal functioning of all payroll activities.
  • Collaboration with Labor Compliance Manager: Partner with the Labor Compliance Manager to ensure payroll practices meet all labor law and collective bargaining requirements. Assist in developing and implementing compliance strategies to address legal changes affecting payroll procedures.

The Benefits:

Team members at the Walbec Group are offered competitive pay and benefits that align with our values while supporting good health and a balanced life now and into the future. Additionally, we offer a range of opportunities for professional development and career growth that help us all to be successful.

We have the usual suspects like dental, vision, life, flex, EAP, PTO and holidays, but ourfavorites are the "no premium medical plan" and HRA contribution (with participation in wellness initiatives), company paid STD and LTD, 401k & profit sharing with company contribution and lastly, robust Walbec training.

The Candidate:

• Associates degree or equivalent experience in a related field
• A "Can Do" attitude and willingness to learn new programs and skills
• Excellent auditing and attention to detail
• Strong knowledge of computer software including general computer navigation skills
• Accurate data entry and typing skills
• Ability to work in a fast paced, high volume environment and meet multiple weekly deadlines
• Past union contract payroll experience beneficial

Why Should You Apply?

First, because we are committed to a diverse and inclusive culture here at the Walbec Group. Our leadership understands the unique abilities and differences of our team members is what drives our innovation and growth. When you choose Walbec, you'll be welcomed into a supportive environment where all team members feel heard, respected, and valued.

• Excellent wages and benefits packages.
• Job security in our role as an essential company providing infrastructure services.
• Growth opportunities working alongside and learning from experienced industry professionals.
• Be involved in innovative, cool projects throughout the local area and the state.
• Family-oriented, supportive culture.

We are an Equal Employment Opportunity (EEO) and Affirmative Action employer and it is our practice to provide equal employment opportunities to all qualified applicants. In addition, it is the policy of the Company to comply with applicable federal, state and local laws governing nondiscrimination in employment in each locality in which the Company has employees. Women and minorities are encouraged to apply!

P-BOS