Payroll Analyst 4 - Controller's Services - F/T Days - University of California, Irvine

UCI Health is the clinical enterprise of the University of California, Irvine, and the only academic health system based in Orange County. UCI Health is comprised of its main campus, UCI Medical Center, a 459-bed, acute care hospital in in Orange, Calif., four hospitals and affiliated physicians of the UCI Health Community Network in Orange and Los Angeles counties and ambulatory care centers across the region. Listed among America’s Best Hospitals by U.S. News & World Report for 23 consecutive years, UCI Medical Center provides tertiary and quaternary care and is home to Orange County’s only National Cancer Institute-designated comprehensive cancer center, high-risk perinatal/neonatal program and American College of Surgeons-verified Level I adult and Level II pediatric trauma center, gold level 1 geriatric emergency department and regional burn center. UCI Health serves a region of nearly 4 million people in Orange County, western Riverside County and southeast Los Angeles County.

To learn more about UCI Health, visit www.ucihealth.org.

Position Summary:

The University of California, Irvine, a career destination unlike any other, is built upon a rich history of academic and healthcare excellence. We are supported by a globally unique team of academic professionals, researchers, medical experts, and staff. Guided by our mission, vision, and strategic pillars, we thrive in a collaborative environment. We celebrate and leverage the diverse experiences and perspectives of our UCI community to continue to push the boundaries of innovation. Your opportunity to be a part of an award winning team, advancing your career journey, is now!

Under the direction of the Payroll Manager, the incumbent will be responsible for activities associated with generation of payroll including labor distribution records, vacation and sick leave accrual, overtime and withholding status. Complies with all government reporting requirements for payroll taxes, withholding and employer contributions. Responsible for one or more major payroll programs. Recommends changes to policies and establishes procedures for programs. Regularly works on highly complex issues where analysis of data requires an in-depth evaluation of variable factors. Prepares payroll reports for senior management. Interacts with senior internal and external personnel. Receives assignments in the form of objectives and determines how to use resources to meet schedules and goals. Identifies risks and responds accordingly.

Essential Job Functions:

The identification of essential functions below is not intended to be an exhaustive list of all duties that may be assigned to this position, nor does it restrict the duties which may be assigned to this position if such duties reasonably relate to the position.

• Tests releases of the payroll system and ensures the releases are functioning correctly prior to implementation. Provides troubleshooting assistance for system related issues as well as installing and testing version upgrades, hot fixes and rule changes in API Time and Attendance and API Staffing/Scheduling. 20%
• Provides education and training to medical center managers and staff related to the payroll system, the time and attendance system, payroll policy and procedures, university payroll policies and procedures and payroll related articles in the labor agreements. This includes providing API training to new timekeepers and refresher training to current timekeepers as necessary. 10%
• Performs highly complex payroll analysis in managing the review and reconciliation of University payroll and benefits accounts and records to produce required reports for University management. Audits payroll office processes and accounts for accuracy and compliance. Provide payroll records for subpoena’s workers’ comp and disability requests. 25%
• Maintain Payroll SharePoint site ensuring all information is accurate and compliant with all payroll policies and procedures. 5%
• Creates, runs and reviews highly complex demographic and payroll related reports out of multiple systems such as Cognos, Data Warehouse, and API. Provide reports to GL or HR management as needed. Develops year-end tax reporting schedule and coordinates tax reporting functions with other offices. 20%
• Audits payroll office processes and accounts for accuracy and compliance. Responsible for payroll closing activities, performs complex manual updates. Ensures compliance with Federal, state, and local tax agencies and the University's retirement and benefits systems. 20%

Total Compensation

We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Required Qualifications:

• Working knowledge of MS Office software programs
• Must possess the skill, knowledge and ability essential to the successful performance of assigned duties
• Must demonstrate customer service skills appropriate to the job
• Experience configuring devices for network communication (static IP vs DHCP).
• Excellent written and verbal communication skills in English
• Demonstrated judgment and analytical skills to identify, analyze, and resolve payroll related problems.
• Bachelor's degree in related field or equivalent combination of experience and education
• Advanced knowledge of payroll processes, policies, and procedures.
• Advanced knowledge in administering automated time and attendance system with strong knowledge of related state and federal wage and hour regulations.
• Ability to maintain a work pace appropriate to the workload
• Ability to establish and maintain effective working relationships across the Health System
• 4 years’ experience with payroll applications and payroll processing.

Preferred Qualifications:

• Knowledge of University and medical center organizations, policies, procedures and forms
• Demonstrated knowledge of medical center payroll policies and procedures

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to Work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at eec@uci.edu or at (949) 824-0500, Monday - Friday from 8:30 a.m. - 5:00 p.m.