Payroll Administrator - LanceSoft Inc

JOB DESCRIPTION:

Payroll Administrator II is responsible for the accurate preparation, documentation, distribution and reconciliation of payroll and the administration of the payroll system. Reviews the computation of pay and associated deductions for accuracy. Maintains up-to-date knowledge of city, state, provincial, local, and federal legislation affecting payroll; understands and follows applicable provisions. Prepares required tax filings and other reporting. May coordinate payroll processing with an outside service provider. Responds to and resolves any inquiries regarding paychecks or payroll reporting. Ensures payroll issues are escalated and resolved promptly.

Position Details: 

• Hourly/Salary position based upon experience & skill level
• Long-term contract with contract extension or hire
• Standard work hours: 8-5 M-F
• Location: Onsite - Plano TX 75093

Key Responsibilities:

• Ability to apply payroll principles and procedures related to state and federal labor laws to appropriately calculate pay.
• Versed in all aspects of multi-state pay practices and multi-state labor laws applying knowledge of wage taxation to effectively compute appropriate tax withholding for regular and supplemental pay calculations.
• Versed in full-cycle payroll processing that includes a multi-trade union workforce
• Monitors system updates for changes in work and residency locations to ensure correct jurisdiction and municipalities are appropriately set up.
• Ability to apply knowledge in identifying and reconciling all withholding tax issues for the correct allocation of taxable wages by appropriate jurisdictions to ensure compliance.
• Independently processes accurate pay processing for weekly and biweekly payrolls according to processing schedules ensuring SOX compliance.
• Applies knowledge of pay reconciliation practices ensuring SOX compliance prior to file transmission.
• Analyzes and processes confidential payroll information in the production of payroll checks while maintaining confidentiality and judgement in safeguarding the procurement of information for audits.
• Applies knowledge of wage garnishment processing and laws associated with the different types of wage withholding orders received including research and resolution.
• Responsible for the preparation of certified payrolls.
• Prepares union reporting and payments.
• Prepare, upload, and submit reporting for 401K and HSA filings
• Researches and resolves payroll inquiries and discrepancies timely.
• Processes on-demand payments as needed.
• Reconciles year-end W2s and produces W2Cs when required.
• Maintains a variety of payroll information, files and records to provide up-to-date reference and audit trail for compliance.
• Completes other projects and special assignments as requested by Payroll Manager and/or Senior Management.

Professional Experience

• Associate’s degree or equivalent training and education.
• Five to seven years of experience processing multi-state payroll.
• Canadian payroll experience is preferred.
• Working knowledge of expatriate laws as they relate to payroll.
• Working knowledge of payroll taxes at federal, state and local levels.
• Experience using ADP Workforce Now and/or similar payroll platforms.
• High degree of accuracy and detail orientation required.
• Proficient in MS Office with strong Excel skills.
• Strong work ethic and team player.
• Ability to deal sensitively with confidential material and information.
• Strong interpersonal (verbal and written) communication skills.
• FPC or CPP certification is preferred.