Payroll Administrator - 619 Recruiting

Payroll Administrator

We are seeking a highly organized and detail-oriented Payroll Administrator to manage and process payroll. The ideal candidate will have strong knowledge of payroll procedures, tax regulations, and a commitment to ensuring accurate and timely compensation for our workforce. This position plays a critical role in maintaining compliance with legal requirements while fostering a positive employee experience.

Key Responsibilities:

• Payroll Processing:
  • Administer the payroll function for all employees (salaried, hourly, and commission-based) across multiple locations.
  • Ensure accurate and timely processing of employee wages, deductions, and benefits.
  • Process and review payroll data for accuracy, including hours worked, leave, bonuses, and overtime.
• Compliance & Taxation:
  • Stay up-to-date on federal, state, and local payroll tax laws, ensuring compliance with all regulations.
  • Prepare and submit payroll tax filings, including federal and state tax withholdings, unemployment insurance, and other statutory deductions.
  • Maintain accurate records for tax purposes and generate reports for audits or internal reviews.
• Employee Inquiries & Support:
  • Respond to employee questions regarding payroll-related issues, such as pay discrepancies, deductions, and benefits.
  • Provide support for employees regarding timekeeping, attendance, and payroll system usage.
• Recordkeeping & Reporting:
  • Maintain payroll records, including timesheets, wage information, and tax documents, in compliance with company policy and legal requirements.
  • Generate and distribute payroll reports to internal departments (HR, Finance) as needed.
  • Assist in preparing financial reports and reconciliations related to payroll expenditures.
• Benefits Administration:
  • Administer employee benefits programs, including enrollment, deductions, and adjustments related to health insurance, retirement plans, and other perks.
  • Coordinate benefits deductions with payroll processing.
• System Maintenance & Improvement:
  • Ensure payroll software is updated and functioning properly; troubleshoot system issues as necessary.
  • Collaborate with HR and IT teams to implement improvements or upgrades to payroll processes or systems.

Qualifications:

• Education:
  • High school diploma or equivalent required. Associate s degree in accounting, finance, or related field preferred.
• Experience:
  • Minimum of 2-3 years of experience in payroll administration or a related field.
  • Experience with payroll software (e.g., ADP, Paychex, QuickBooks) is highly preferred.
• Skills:
  • Strong understanding of payroll and tax regulations.
  • Excellent attention to detail and accuracy.
  • Strong organizational and time management skills, with the ability to manage multiple priorities.
  • Ability to handle sensitive and confidential information with discretion.
  • Proficiency in Microsoft Office Suite (Excel, Word, etc.).
  • Effective communication skills, both verbal and written.
• Certifications:
  • Certification such as Certified Payroll Professional (CPP) is a plus.

Equal Opportunity Employer.