Payroll Administrative Assistant - Vertical Mechanical Group Inc

Job Posting: Payroll Administrator

Company: Vertical Mechanical Group (VMG)

Location: Sterling, VA

Position: Payroll Administrative Assistant

About Us: Vertical Mechanical Group (VMG) is a leading provider of HVAC and Plumbing services for commercial buildings. We pride ourselves on our commitment to quality and our dedication to our employees. To support our growing team, we are seeking a detail-oriented Part-Time Payroll Administrator who is fluent in both English and Spanish.

Job Summary: We are looking for a reliable Payroll Administrator to join our team. The ideal candidate will be bilingual in English and Spanish. You will play a crucial role in ensuring accurate payroll processing and addressing any payroll-related inquiries.

Key Responsibilities:

• Employee Inquiries: Handle employee inquiries regarding missing hours and pay discrepancies. Ensure that someone is always available to address these concerns promptly.
• New Hire File Management: Double-check new hire files to ensure all information is correctly updated in the system. This includes verifying the accuracy of direct deposit information, and PTO accrual rates.
• Report Generating: Generate various reports as needed, including payroll, time, and expenses.
• Task Follow-Ups: Follow up with employees who need to complete tasks like entering time for job costing or fixing their timecards.

Additional In-Office Duties:

• Orientation Attendance: Attend HR orientation sessions to help employees understand the difference between HR and Payroll and direct them to the appropriate department.
• Return Mail Management: Handle return mail that contains essential details like pay rates, benefits information, etc., and ensure timely re-sending.
• Physical Check Distribution: Distribute physical checks in the office when needed.
• Urgent Payroll Tasks: Manage urgent payroll tasks in the absence of the primary payroll manager.
• Other Duties as needed.

Qualifications:

• Experience: Previous experience in administrative duties.
• Attention to Detail: Strong organizational skills and the ability to verify and manage sensitive information with accuracy.
• Communication Skills: Excellent interpersonal skills with the ability to effectively communicate with employees at all levels.
• Confidentiality: Maintain strict confidentiality of employee payroll information and handle sensitive data with integrity.
• Tech-Savvy: Proficiency in Microsoft Office Suite.

Benefits:

• Competitive hourly rate.
• Full time hours and Opportunity for growth.
• Opportunity to work in a dynamic and growing company.

Connect with us and learn more about Vertical Mechanical Group.

Vertical Mechanical Group is a full-service HVAC and Plumbing contractor specializing in large scale commercial projects. Family owned and operated, VMG provides a tailored approach to each project with the horsepower of a large specialty contractor.

The learn more about VMG, please visit vmgmech.com.