Payroll and Accounting Specialist - CV Resources

The Payroll/Accounting Specialist is responsible for processing bi-monthly payroll for the organization and for performing certain accounting functions required as part of the Finance Team’s month-end close process and maintenance of accurate financial statements. The person in this role reviews timesheets for accuracy and works with staff and managers across the organization to ensure completion per the payroll processing schedule. They will maintain payroll data in HRIS (Paycom), prepare entries in MIP Fund Accounting software, and perform other duties as described below.

Qualifications

Essential Functions

Payroll:

• Process semi-monthly payroll using Paycom for all Union and Non-Union employees
• Maintain 401k elections and upload employee/employer contributions to carrier
• Perform quarterly review of Fidelity 401k deferrals against Paycom 401k deferrals to ensure they match
• Prepare check requests for Flexible Spending Account (FSA) submittals
• On a monthly basis, calculate Union dues, prepare payment requests, and submit Union dues reports · Maintain Location, Project, Task, and Department codes in Paycom and assign to staff as needed
• Coordinate with Controller to update monthly allocations of organizational expenses
• Review and reconcile monthly benefit invoices to the general ledger and Paycom
• Enter, maintain, and/or process employee pay-related information in the payroll system Coordinate new and ongoing tax updates with Paycom
• Monitor Payroll email inbox and respond to employee inquiries
• Issue, or reissue, physical or replacement checks or direct deposits due to payroll errors
• Troubleshoot Paycom issues with dedicated support specialist
• Work closely with HR to ensure change log and employee records are complete and accurate
• In coordination with the Staff Accountant-Grant Billing, pull time detail and check registers for monthly grant billings

Accounting:

• Prepare recurring and reclassifying journal entries as needed
• Provide schedules and data as requested for annual financial audit, 401k audit, and 990 tax return
• Prepare grant billings inclusive of required supporting documents; pull supporting documents as needed
• Reconcile checking, savings, and investment accounts on a monthly basis ·
• Intake office supply orders, place orders online to be delivered to desired location, verify GL coding for A/P
• As part of a committee managing a small client assistance fund, collect applications and approvals, process payments, and update tracker with pertinent data
• On a monthly basis, provide contribution data from general ledger to Development to reconcile to SalesForce data
• Cross train and provide back up for A/P-Staff Accountant and Grant Billings-Staff Accountant
• Other duties as assigned

Knowledge, Skills, and Abilities

• Experience with in-house payroll using HR/Payroll platforms (HRIS), Paycom experience a plus.
• Experience with PC based accounting systems, MIP preferred.
• Demonstrated skills and strong working knowledge of Microsoft Office suite of applications, including Excel, Outlook, and Word.
• Demonstrate and support a culture of diversity, equity, and inclusion.
• Ability to work with all people from all levels, different backgrounds, and various work experiences.
• Ability to communicate clearly and professionally in both verbal and written form.
• Proven ability to work independently and in a collaborative team environment.

Education and Experience

• Payroll certification, Associate degree in accounting, business or finance; or equivalent combination of education and experience.
• 2+ years of payroll experience, over 100 employees preferred.
• 1+ years of relevant experience in a computerized accounting environment preparing general ledger entries and reconciling accounts, MIP preferred.
• A/P and A/R experience preferred.