Payroll/Accounting Administrator - Iron Horse LLC

Iron Horse LLC, a rapidly growing CIPP trenchless pipeline service company serving mainly public works, is seeking a Payroll and Accounting Specialist. Iron Horse LLC employs near 40 employees. Our payroll is completed from start to finish in house serving Oregon and Arizona employees.

General Position Summary:

This position requires a highly organized and punctual individual. Payroll is the primary position which must be completed weekly. The position is multi-faceted and quick paced. This individual is expected to keep a general view of the status of each vendor account. With that in mind, the chart of accounts and general financial position of the company should be current monthly. The qualified candidate will have experience with prevailing wage payroll as well as submitting certified payrolls. The position will hold little supervision. Quickbooks experience is a plus.

Essential Functions for Payroll:

• Responsible for reconciling time cards to be entered for payroll
• Responsible for withholding and distribution of draws, garnishments, pension loans, etc.
• Sets up and administers credit union withdrawals from employee checks and automatic bank deposits
• Will submit weekly payroll taxes to ETFPS online
• Responsible for setting up new employee files including the collection of W4s. I9s, etc
• Updates and maintains current personnel information in accounting system
• Handles all claims for unemployment insurance
• Sets up new prevailing wage templates whenever necessary and is responsible for making sure that all jobs have the correct template set up
• Responsible that wages are correctly paid depending on county/state rules
• Responsible for the handling, calculation, and upload of all certified payroll to the correct programs/contractors
• Compiles and submits monthly Worker's Compensation report and payment (SAIF)
• Tracks eligibility of benefits (medical, 401k) on employees and makes sure employee is enrolled timely
• Administers and tracks drug testing program

Essential Functions for A/P

• Sort incoming paperwork daily
• Reconcile Visa reports monthly
• Enter all invoices & subcontracts
• Track all reoccurring invoices & enter
• Maintain approval status of all invoices
• Maintain all vendor aging history
• Sort check run & attach all remittance stubs with check for mailing
• Collect w9s and certificates of additionally insured from vendors
• Print aging immediately after check run for review
• Enter all manual checks in the Check Log

Quarterly

• File Estimated Tax Returns-Fed and State
• Prepare Income Statement
• Prepare Balance Sheet
• Prepare Cash Flow statement