Payroll Accountant - Tampa Housing Authority

Department:Finance and Accounting

Reports To:Comptroller

Summary

Responsible for the preparation and processing of all payroll runs, balancing and review of all output, investigation and correction of errors associated payroll data audits. Responsible for the processing of wage loans, payroll adjustments, imputed income adjustments, benefit adjustments, special bonus awards and commission payments. Responsible for production of special payments to employees, including grossed-up adjustments, commissions, incentives, etc. Responsible for preparation of payroll related journal entries. Basic knowledge of local, state and federal tax regulations related to payroll.

Essential Job Functions

• Maintain accurate records; prepare payroll and IRS filings, accrued compensated absences, retirement, and garnishments.
• Responsible for reconciling vacation, personal and sick leave at year end
• Ensure payroll and HR module within Kronos system are aligned and used to their fullest capabilities
• Answer payroll inquiries and resolve all discrepancies as they arise
• Assist in the preparation of monthly financial reports and accruals
• Monitor coding assignment, cost allocation to accurate GL codes
• Assists with annual regulated audits including Workers Comp and 401(k)
• Compiles payroll data, and enters data or computes and posts wages, and reconciles errors, to maintain payroll records, using computer or calculator
• Compiles payroll data, such as hours worked, taxes, insurance to be withheld from time sheets and other records
• Prepares computer input forms, enters data into computer files, or computes wages and deductions and posts to payroll records
• Prepare and process bi-weekly on cycle payroll runs
• Reviews wages computed and corrects errors to ensure accuracy of payroll
• Record changes affecting net wages, such as exemptions, insurance coverage, and loan payments for each employee to update master payroll records
• Record data concerning transfer of employees between departments
• Prepare Payroll Transfer Invoicing to be debited or credited to each department for cost accounting records
• Prepare periodic reports of earnings, taxes, and deductions
• Keep records of leave pay and nontaxable wages
• Prepare and issue paychecks for approximately 200+ employees
• Assist with the payroll interfacing of Kronos to Yardi, posting of payroll data into the general ledger
• Preparation and processing of insurance audit reports in compliance with the applicable state and federal agencies
• Distribute reports to third party administrators on a quarterly, monthly and annual basis
• Prepares a variety of payroll related documents ensuring accurate calculations and compliance with federal and state laws
• Ensures compliance with applicable federal, state and local regulatory reporting requirements and guidelines
• Maintains confidentiality of sensitive employee data; ensuring all payroll information, files and records are maintained in accordance with federal, state and local laws
• Insures payroll accuracy, resolves payroll and timekeeping issues, audits and reviews payroll results and prepares payroll documents and reports for management
• Participates in modifications and enhancements to the KRONOS/Payroll and Time and Attendance systems
• Process wage loans, payroll adjustments, imputed income adjustments; benefit adjustments, wage garnishments, levies, and all other employee related withholdings
• Processes adjustments related to the recovery of wage loans, overpayment of Disability vs. Payroll disbursements
• Process and report Tax Liability and Unemployment reporting to government
• Process and transmit payment for Pension according to regulations of Federal, State and Local Government to contract providers
• Computes and disburses wages and salaries, deductions, taxes and other withholdings for special payrolls and provide supporting documentation to Comptroller for review
• Interface with American Payroll Association, IRS, DOL and other agencies to answer questions on behalf of company and employees
• Prepare monthly report reconciling accrued payroll accounts and compensated absences
• Implement “going green” projects based on a department schedule
• Prepare the audit support for the cash, long term liability, eLOCCS reconciliation, prepaid and occupancy, fixed asset lead schedule
• Responsible for other duties assigned by Comptroller

Knowledge, Skills, and Abilities

• Knowledge of accounting theory, principles and practices
• Knowledge of automated accounting systems
• Knowledge of business English
• Knowledge of modern office practices, procedures, and equipment
• Knowledge of Department of Housing and Urban Development (HUD) rules and regulations that apply to public housing accounting
• Knowledge of the principles of communication
• Ability to communicate technical ideas clearly and effectively both orally and in writing
• Ability to establish and maintain financial records and reports using computer software
• Ability to analyze and audit accounting, fiscal, payroll and leave data and reports
• Ability to generate records, receipts, and reports efficiently using a computer and calculator
• Ability to manage multiple priorities and multiple demands to accomplish tasks in accordance with established requirements
• Ability to prepare clear concise reports and make appropriate recommendations
• Ability to use sound judgment in order to make decisions in accordance with established procedures and guidelines
• Ability to understand and interpret housing authority and HUD regulations and procedures, and take appropriate action based on those regulations and procedures
• Ability to establish and maintain effective working relationships with co-workers, consultants, contractors, residents, HUD and other government officials

Minimum Qualifications

• Requires High School graduation or GED equivalent supplemented by specialized courses/training in finance or accounting equivalent to completion of one (1) year of college.
• Requires one (1) year of experience processing payroll; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

Other: Valid Florida Driver’s License Insurable under the agency’s insurance policy

This job description should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job classification established by THA. All incumbents may not perform all of the job duties listed, and some incumbents may perform some duties which are not listed, and incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description.